Manager of Finance & Administration

New Jersey Consortium for Immigrant Children • Full-time • Jersey City, NJ, US • $80k - $90k / year • 20h ago

About NJCIC

The New Jersey Consortium for Immigrant Children (NJCIC) works with New Jersey’syoung immigrants and their allies to advance their full, fearless participation in our society. NJCIC seeks lawful status for immigrant youth and engages in policy advocacy for system-wide change in the areas of education, access to justice, and health equity. NJCIC’s Legal Program provides direct immigration legal services to youth under 21 in removal defense and applications for asylum, Special Immigrant Juvenile Status (SIJS) and other benefits, and serves as the intake and referral hub for unaccompanied children and similarly-situated youth seeking help from a state-funded program providing free immigration legal representation. We empower immigrant youth and families by conducting Know Your Rights sessions and developing youth-oriented educational materials and improve representation and advocacy on behalf of all of NJ’s immigrant youth by convening our Consortium members for trainings and bimonthly provider meetings.

Job Responsibilities

NJCIC is seeking a highly motivated, detail-oriented, and execution-focused Manager of Finance & Administration to support and own core components of the organization’s financial management, HR administration, and day-to-day operations.

This position will report to the Director of Finance & Administration and will play a critical role in ensuring the organization operates efficiently as it continues to grow. The ideal candidate is self-directed, detail

oriented, highly organized, and comfortable working across multiple functional areas in a fast-paced nonprofit environment.

The successful candidate will help strengthen NJCIC’s internal infrastructure by supporting budgeting and financial reporting, managing grant tracking, administering HR processes, and improving operational systems.

Duties and Responsibilities

Finance & Accounting:

Support and maintain the organization’s annual budget, including preparation, tracking, and variance analysis
Assist with monthly financial close and reporting, reconciliations, and coordination with external partners
Support accounts payable and expense tracking processes, including invoice coding, vendor payments, and reconciliation
Maintain accurate financial records and support strong internal controls and documentation practices
Track program-level spending across legal, policy, development, and operations functions
Maintain accurate financial records and support strong internal controls and documentation practices
Support audit preparation, including preparing documents and reconciling schedules
Assist with cash flow tracking and financial projections

Grants & Financial Reporting:

Track restricted and unrestricted funding across all grants
Maintain grant budgets and ensure alignment between spending, reporting, and compliance requirements
Support preparation of financial reports for grant submissions and renewals
Coordinate with program staff to ensure accurate and timely reporting
Maintain schedules and documentation to support grant compliance requirements
Help ensure responsible stewardship of grant funds and adherence to funder requirements

HR Operations:

In conjunction with the Director of Finance & Administration, assist with payroll administration and serve as a point of contact for NJCIC’s PEO, CoAdvantage, with the potential to assume additional responsibility over time.
Support employee onboarding and offboarding processes
Maintain HR records and ensure compliance with policies and procedures
Assist in developing and implementing HR policies and internal processes

Operations & Administration:

Support day-to-day operations, including IT support
Manage relationships with key service providers
Support internal workflows related to expense tracking, reimbursements, and documentation
Assist with process improvements
Support internal coordination for board meetings and external grant reporting requirements
Work closely with the Director of Finance & Administration on financial analysis and operational planning
Partner with program and development staff to ensure alignment between budgets, grants, and program activity
Support cross-functional initiatives as the organization continues to grow
Execute other responsibilities as needed to support NJCIC’s operations

Please note: this job description is not designed to cover or contain a complete listing of activities, duties or responsibilities that are required of the employee for this job. Moreover, duties, responsibilities, and activities may shift and change over time as NJCIC grows.

Desired Qualifications:

Bachelor’s Degree in finance, accounting, economics or other related field required.
4-7 years of experience in finance, accounting, nonprofit operations, or related fields
Strong Excel and financial analysis skills
Experience with budgeting, financial tracking, reporting, or bookkeeping
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
A high level of ownership and accountability
Ability to work both independently and collaboratively
Systems-oriented mindset and comfort improving processes
A desire to grow with a mission-driven organization during a period of expansion
A commitment to advancing the rights of immigrants and NJCIC’s mission

Preferred Qualifications:

Experience with nonprofit accounting and grants management
Experience with grant compliance requirements
Familiarity with HR administration or PEO environments
Experience supporting audits or financial reporting processes

This position will offer a competitive salary between $80,000 - $90,000, depending on experience, with excellent benefits including health insurance, generous leave and 401(k) match. NJCIC has a hybrid work model - staff work a minimum of two days a week (currently Tuesday and Thursday) in person and the remaining days remotely. On-site work is conducted at an amenity-filled co-working space in Jersey City. Additional occasional travel to other events on non-office days and work meetings is also required.

Applications will be accepted on a rolling basis and should include a resume, cover letter, and three professional references. Applicants are encouraged to include how their lived experiences, in addition to professional experiences, qualify them for the role. Applications should be sent directly to jobs@njcic.org.

NJCIC is proud to be an equal opportunity employer. People of color, women, people with disabilities, immigrants, veterans, LGBTQIA+ people, and those with lived experiences in the communities we serve are strongly encouraged to apply.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. NJCIC may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.