Finance, Operations & Grants Manager

Chicago People's Rights Collaborative • Remote (Chicago, IL, US) • $60 / hour • 21h ago

Accounting & Financial Management (~35%)

Maintain day-to-day bookkeeping (accounts payable/receivable, reconciliations, expense tracking)
Prepare monthly, quarterly, and year-to-date financial statements (P&L, balance sheet, budget-to-actual)
Manage payroll processing and contractor payments
Support annual budget development and ongoing budget monitoring
Prepare financial documentation for grant reports, audits, and board review
Ensure compliance with nonprofit financial best practices and relevant regulations
Liaise with external bookkeeper/accountant/auditor as needed

Organizational & Managerial Support (~25%)

Support HR functions: onboarding, contractor/vendor agreements, basic personnel recordkeeping
Maintain organizational systems (files, calendars, vendor and donor databases)
Assist with board meeting logistics, materials, and minutes
Help manage organizational compliance filings (state/federal nonprofit filings, insurance, contracts)
Coordinate logistics for events, trainings, and partner meetings
Support general office/operations management, including vendor and service agreements

Grant Writing & Development (~40%)

Research and identify funding opportunities across nonprofit, public health, legal aid, and academic/research funding sources
Draft and submit grant proposals, letters of inquiry, and renewal applications
Write and compile grant reports (narrative and financial) for current funders
Track grant deadlines, reporting requirements, and compliance obligations
Support development of academic/research grant components (e.g., forensic evaluation training, medical-legal partnership research) in collaboration with clinical leadership
Maintain a grants calendar and funder relationship tracking system
Assist with donor communications and fundraising campaign materials as needed

Qualifications

Required:

3+ years of experience in nonprofit finance/bookkeeping, operations, or grant writing (a combination is ideal)
Demonstrated experience preparing financial statements and/or managing organizational budgets
Demonstrated experience writing and/or managing grant proposals and reports
Strong written communication skills
Proficiency with accounting software (e.g., QuickBooks) and standard office/productivity tools
Highly organized, self-directed, and comfortable managing multiple concurrent responsibilities
Alignment with CPRC's mission and commitment to serving immigrant and asylum-seeking communities

Preferred:

Experience with public health, legal aid, or academic/research grant funders (e.g., foundations, HRSA, NIH subcontracts, bar foundations)
Experience working with fiscally sponsored organizations or small nonprofit budgets
Familiarity with immigration, legal services, or medical-legal partnership models
Experience supporting board governance or compliance processes