Immigration & Settlement Coordinator

Medavie • Full-time • Ontario, California, United States • $23 / hour • 1m ago

Position Type:

Casual - Occasionnel

If you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place.

As a national health solutions partner, we put people first in everything we do — and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest — and it’s reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

This opportunity is a part-time 6-month term.

About the Role
As the Immigration & Settlement Coordinator, you will provide operational and compliance support within Medavie Inc.’s international recruitment framework, ensuring the accurate and timely coordination of licensure, immigration, and settlement processes for international trained recruits.

You will support employer-driven immigration programs, including LMIAs, work permits, Permanent Residence applications, and regulatory licensure requirements. You will be responsible for structured document management, application preparation, workflow tracking, and proactive deadline monitoring across multiple active files.

The position plays an integral role in delivering a high-quality concierge experience while maintaining strict accuracy, timeliness, and compliance with immigration and regulatory standards. Working in a high-volume, compliance-driven environment, the Immigration & Settlement Coordinator applies administrative precision and process discipline that directly influence regulatory outcomes, processing timelines, and overall candidate experience.

What You’ll Do

Manage operational support for licensure and immigration processes including document collection, data entry, file preparation, structured document naming, status tracking, and proactive deadline monitoring.
Prepare, assemble, and quality-check employer-driven government applications (e.g., LMIA files, work permits, Permanent Residence packages) under the guidance of the Specialist and/or legal representative.
Act as a point of contact for candidates to gather information, provide instructions, schedule meetings/webinars, and ensure timely follow-up on outstanding immigration and settlement requirements.
Maintain trackers, databases, document templates, audit trails, and reporting tools to support immigration volumes and compliance.
Support onboarding and settlement logistics including webinar coordination, pre-arrival documentation, and post-arrival administrative processes.
Provide coordination support to internal HR teams regarding immigration documentation, letters, and process steps.

What You Bring

Post secondary education in administration, HR, Immigration, or a related field.
1–3 years of experience supporting immigration, compliance, regulatory, or legal processes.
Experience with high-volume documentation, tracking, or client communication.

What You Need To Succeed

Exceptional attention to detail, accuracy, and organizational skills.
Ability to manage multiple priorities and deadlines in a fast paced, high volume environment.
Strong written and verbal communication skills.
Comfortable working with confidential information and structured compliance processes.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Comfortable supporting virtual sessions via Webex, MS Teams, or Zoom.

Nice to have

RCIC designation (or in progress).
Experience with IRCC portals (GCKey, Employer Portal, PR Portal).
Exposure to LMIAs, work permits, PR applications, or regulated professions.
Proficiency in French.

Why You’ll Love Working Here

At Medavie, you’ll be part of a collaborative and mission driven team that’s passionate about helping people. In this unique role, you will:
Make a meaningful impact on the lives of international healthcare professionals
Contribute to improving the delivery of care in communities across Canada
Help shape and enhance immigration processes within a growing program
Work in an environment that values trust, respect, and continuous improvement

#LI-VS1
#CBM1

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

Pay Range:

23,74 - 26,71 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

Our recruitment process may involve automated tools, including AI, to assist in screening applications.

If you experience any technical issues throughout the application process, please email:

Medavie.Recruitment@medavie.ca

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