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Immigration Administrator

Deel • Full-time • United States • 2w ago

Location

USA

Employment Type

Full time

Location Type

Remote

Department

COGS

Operations

Immigration & Mobility

Who we are is what we do.

Deel is the all-in-one payroll and HR platform for global teams. Our vision is to unlock global opportunity for every person, team, and business. Built for the way the world works today, Deel combines HRIS, payroll, compliance, benefits, performance, and equipment management into one seamless platform. With AI-powered tools and a fully owned payroll infrastructure, Deel supports every worker type in 100+ countries—helping businesses scale smarter, faster, and more compliantly.

Among the largest globally distributed companies in the world, our team of 5,000 spans more than 100 countries, speaks 74 languages, and brings a connected and dynamic culture that drives continuous learning and innovation for our customers.

Why should you be part of our success story?

As the fastest-growing Software as a Service (SaaS) company in history, Deel is transforming how global talent connects with world-class companies – breaking down borders that have traditionally limited both hiring and career opportunities. We're not just building software; we're creating the infrastructure for the future of work, enabling a more diverse and inclusive global economy. In 2024 alone, we paid $11.2 billion to workers in nearly 100 currencies and provided healthcare and benefits to workers in 109 countries—ensuring people get paid and protected, no matter where they are.

Our momentum is reflected in our achievements and customer satisfaction: CNBC Disruptor 50, Forbes Cloud 100, Deloitte Fast 500, and repeated recognition on Y Combinator’s top companies list – all while maintaining a 4.83 average rating from 15,000 reviews across G2, Trustpilot, Captera, Apple and Google.

Your experience at Deel will be a career accelerator. At the forefront of the global work revolution, you'll tackle complex challenges that impact millions of people's working lives. With our momentum—backed by a $12 billion valuation and $800 million in Annual Recurring Revenue (ARR) in just over five years—you'll drive meaningful impact while building expertise that makes you a sought-after leader in the transformation of global work.

Role Overview

We are seeking a detail-oriented and reliable Immigration Administrator to join our Immigration Services team. This role supports the physical processing of visa petitions and legal documentation, ensuring accurate printing, packaging, and expedited shipping to the appropriate government agency, as well as handling sensitive immigration records and performing other immigration related operational duties as required. The ideal candidate will have a high level of attention to detail, be comfortable handling confidential documents, and be able to manage time-sensitive requests in a fast-paced legal/immigration environment.

Key Responsibilities

Document & Filing Preparation: Review, print, compile, and quality-check immigration petitions and supporting documents per the government agency’s standards and internal protocols.
Shipping & Logistics Management: Generate shipping labels, package physical filings, schedule deliveries, and track and manage sensitive incoming physical mail (e.g., RFE responses, medical packets).
Client Document Coordination: Rename and distribute approval notices and government correspondence via secure systems; liaise with clients for shipping details.
Administrative Operations: Manage office supply inventory, process vendor orders, and reconcile shipping and operations expenses in line with company policies. Document processes, create Standard Operating Procedures (SOPs) and assist with other immigration related operational duties as required.
Sensitive Document Handling: Process and ship time-sensitive or confidential materials, ensuring compliance with data protection and privacy protocols.

Preferred Qualifications

Experience in a similar role working in US Immigration as a legal secretary, administrative assistants or similar.
Detail orientated and excellent organizational and communication skills
Ability to work in fast paced startup environment
Ideal candidate would be located in close proximity to a FedEx or UPS location and in PST timezone

Total Rewards

Our workforce deserves fair and competitive pay that meets them where they are. With scalable benefits, rewards, and perks, our total rewards programs reflect our commitment to inclusivity and access for all.

Some things you’ll enjoy

Stock grant opportunities dependent on your role, employment status and location
Additional perks and benefits based on your employment status and country
The flexibility of remote work, including optional WeWork access

At Deel, we’re an equal-opportunity employer that values diversity and positively encourage applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, pregnancy or maternity or other applicable legally protected characteristics.

Unless otherwise agreed, we will communicate with job applicants using Deel-specific emails, which include @deel.com and other acquired company emails like @payspace.com and @paygroup.com. You can view the most up-to-date job listings at Deel by visitingour careers page.

Deel is an equal-opportunity employer and is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives.

Deel will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent Acquisition Team at recruiting@deel.com of the nature of the accommodation that you may require, to ensure your equal participation.

We use Covey as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Covey complies with NYC Local Law 144.

We began using Covey Scout for Inbound on March 30, 2025.

For more information about our data protection practices, please visit our Privacy Policy. You can review the independent bias audit report covering our use of Covey here: https://getcovey.com/nyc-local-law-144

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