About Quantiphi
Quantiphi is an award-winning, AI-First digital engineering and consulting company focused on delivering high-impact Services and Solutions that help organizations solve what truly matters. We partner with enterprises to reimagine their businesses through intelligent, scalable, and transformative AI—driving measurable outcomes at the very core of their operations.
Since our founding in 2013, Quantiphi has tackled some of the world’s most complex business challenges by combining deep industry expertise, disciplined cloud and data engineering practices, and cutting-edge applied AI research. Our work is rooted in delivering accelerated, quantifiable business value—not just technology for technology’s sake.
Headquartered in Boston, Quantiphi is a global organization with 4,000+ professionals serving clients across key industry verticals, including BFSI, Healthcare & Life Sciences, CPG, MFG, TME etc. As an Elite and Premier partner to leading cloud and AI platforms such as NVIDIA, Google Cloud, AWS, and Snowflake, we build and deliver enterprise-grade AI services and solutions that create real-world impact.
For more details, visit: Website or LinkedIn Page.
Key Role Details
- Role: Mobility Specialist
- Function: Human Resources – Global Mobility & People Operations
- Department: People & Culture
- Employment Type: Full-Time (Hybrid Work Model)
- Work Location: Marlborough, Massachusetts, USA
Role Overview
The Mobility Specialist will manage end-to-end immigration and mobility processes for employees across the United States and Canada. Serving as the primary point of contact for employees, managers, attorneys, and internal stakeholders, this role ensures 100% immigration compliance, seamless employee experience, and operational excellence across all mobility programs.
The ideal candidate possesses strong expertise in U.S. and Canadian immigration processes, employment-based visa programs, compliance requirements, vendor management, and process optimization. You will partner closely with HR, Compensation, Legal, and business leaders to align immigration filings with regulatory requirements and organizational needs.
What You Will Do
Immigration & Mobility Management
- Manage end-to-end employment-based immigration processes for North America (United States and Canada).
- Coordinate and oversee visa and work authorization programs including H-1B, L-1, OPT/STEM OPT, TN, E-3, Permanent Residency / Green Card processes, and Canadian work permits.
- Serve as the primary liaison between employees, managers, external immigration counsel, and government agencies.
- Track immigration case progress, monitor visa expiration dates, and proactively manage renewals and extensions to ensure timely filings.
Compliance & Regulatory Oversight
- Ensure strict compliance with immigration regulations, internal policies, and government requirements.
- Support local HR compliance and assist in drafting and releasing HR policies.
- Review Labor Condition Applications (LCAs), prevailing wage documentation, and supporting immigration documents prior to submission.
- Coordinate posting, execution, and maintenance of required compliance records and Public Access Files; maintain audit-ready documentation for internal/external audits.
- Partner with Legal, HR, and external counsel to address regulatory changes and implement required process updates.
Compensation & Job Alignment
- Partner with Compensation teams to align salary structures with prevailing wage requirements, Department of Labor (DOL) regulations, and immigration guidelines.
- Review job descriptions, duties, and organizational structures for consistency and visa compliance.
- Collaborate with hiring managers to validate and document job responsibilities for immigration filings.
Employee Support & Stakeholder Management
- Guide and support employees throughout the immigration lifecycle, resolving inquiries within established SLAs and SOPs.
- Draft, review, and release immigration-related letters and documentation for visa appointments, travel, and government filings.
- Conduct immigration awareness sessions and provide policy guidance to employees and managers.
Vendor & Attorney Management
- Manage relationships with external immigration attorneys, consultants, and vendors, coordinating case initiation, document collection, and review cycles.
- Track immigration expenses and vendor invoices to ensure timely processing and payment.
- Maintain accurate immigration trackers, reporting dashboards, and case management records while monitoring vendor performance against service standards.
Process Improvement & Automation
- Review mobility workflows to identify opportunities for optimization and drive automation using AI-enabled solutions to improve efficiency and reporting.
- Develop and maintain SOPs, process documentation, and knowledge repositories while generating metrics and dashboards to support leadership decisions.
HR Operations Support
- Support broader HR operational activities, employee lifecycle processes, compliance initiatives, and office engagement projects as needed.
Basic Qualifications (BQs)
- Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field.
- 4–7 years of experience in U.S. immigration, global mobility, or HR operations.
- Strong working knowledge of U.S. immigration programs including H-1B, L-1, OPT/STEM OPT, PERM, I-140, Adjustment of Status, and Green Card processes.
- Practical knowledge of Canadian immigration and work permit processes.
- Experience partnering with external immigration counsel and managing complex case portfolios.
- Deep knowledge of DOL regulations, prevailing wage requirements, LCAs, and immigration compliance practices.
- Experience managing vendors, budgets, invoices, and service-level agreements (SLAs).
- Strong analytical, organizational, project management, and written/verbal communication skills.
Other Qualifications (OQs)
- Experience supporting global mobility programs within a high-growth technology or consulting organization.
- Experience with immigration case management systems and HRIS platforms.
- Hands-on familiarity with AI tools and workflow automation technologies.
- Understanding of broader global mobility policies, relocation programs, and cross-border operations.
Success Measures
- 100% Compliance: Zero non-compliance issues and complete audit readiness across all immigration documentation.
- Operational Excellence: Timely completion of visa filings, extensions, and accurate management of trackers.
- SLA Performance: Achievement of defined turnaround times for employee queries and documentation releases.
- Vendor & Budget Governance: Effective vendor performance tracking and seamless invoice processing.
- Innovation & Satisfaction: Successful rollout of process automation initiatives alongside high candidate and employee satisfaction scores.
What’s In It For YOU At Quantiphi
- Make an impact at one of the world’s fastest-growing AI-first digital engineering companies.
- Upskill and discover your potential as you solve complex challenges in cutting-edge areas of technology alongside passionate, talented colleagues.
- Work where innovation happens - work with disruptive innovators in a research-focused organization with 60+ patents filed across various disciplines.
- Stay ahead of the curve, immerse yourself in breakthrough AI, ML, data, and cloud technologies and gain exposure working with Fortune 1000 companies.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
