Immigration Services Specialist

SLAC National Accelerator Laboratory • Full-time • Menlo Park, California, United States • $116.85k - $148.28k / year • 3m ago

SLAC Job Postings

Position overview

SLAC National Accelerator Laboratory has an exciting opportunity for an experienced, motivated, and customer focused individual to join its International Services Office (ISO). The ISO team is responsible for providing the information and services needed to facilitate our foreign national employees, guests and researchers coming to work at the lab, and ensuring that appropriate laws and policies are observed.

Reporting to the Talent Acquisition & ISO Manager, and under minimum supervision, this position will be administering SLAC's non-immigrant and permanent residency, as well as partnering with Stanford Bechtel's International center for J-1 visa sponsorship programs.

Your specific responsibilities include:

Support, coordinate, and review of Permanent Residency, H-1B sponsorship, and the J-1 program, including insurance regulations. Be responsible for the coordination and production of visa sponsoring documents. Coordinate workflow, anticipate problems, and plan solutions accordingly.
Communicate effectively with department managers, staff, visitors, immigration attorneys, and Stanford's Bechtel International Center staff. Communicate with government agencies and foreign embassies to facilitate the issuance of visas.
Provide guidance on the resolution of visa related issues that impact HR Records and Payroll, looping in management when necessary. Verify foreign national visitors' eligibility to receive expense reimbursements. Apply knowledge of USCIS, DOL, DOS, and DOE. Keep up with applicable regulations and eligibility requirements.
Responsible for the development, maintenance, and completion of periodic summary reports for non-immigrant visa holders' data to track and prioritize visa actions and insurance requirement for client groups.
May be asked to participate in I-9 re-verification project and support future in person I-9 employment verification documentation and processes.
May attend professional meetings.

To be successful in this position you will bring:

Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.
Special note: Because of the nature of this position, U.S. citizenship is required for any applicant for this position.
Demonstrated strong administrative, planning, and organization skills and ability to successfully navigate changing priorities.
Must be detail oriented and possess excellent written and verbal communication and negotiating skills to effectively communicate with all levels of management and a variety of collaborators.
Proven creativity, problem solving, critical analysis, initiative, judgment and decision-making.
Ability to work independently and contribute/work in a collaborative environment.
Relevant subject matter knowledge including
Experience or knowledge of I-9 and E-Verify requirements, visa paperwork and processing, and USCIS and DOL regulations.
Analyze and apply guidelines, policies, and procedures to determine appropriate solutions in partnership with immigration attorneys.
Must be able to rapidly acquire knowledge of complex policies and regulations, and apply them appropriately
Use computer systems/software with high level of proficiency (e.g. MS Office Word, Excel, PowerPoint, Outlook, HR information systems; immigration tracking systems, etc.)

In addition, preferred requirements include:

At least 10 years immigration support experience, with at least have being inhouse at a company or university.

SLAC employee competencies:

Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Physical requirements and working conditions:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Given the nature of this position, SLAC is open to on-site and hybrid work options

Work Standards:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Classification Title: Administrative Services Administrator 2
Job Code: 4122, Grade: J
Employment Duration: Regular continuing

The expected pay range for this position is $116,849 - $148,275. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.