Immigration Case Coordinator
Location: Silicon Valley / SF Bay Area, California
Schedule: Full-time
Work Arrangement: Onsite at multiple client locations, with firm office and remote work as assigned
Classification: Non Exempt Position
About Us
We are an established Silicon Valley corporate immigration law firm serving companies, HR teams, and foreign national employees across a range of industries. Our practice focuses on high-quality immigration case management, responsive client service, and long-term professional development for our team.
We are seeking an experienced and detail-oriented Immigration Case Coordinator who is interested in working with multiple corporate clients and developing deeper knowledge of corporate immigration case management. This is an excellent opportunity for someone who enjoys client-facing work, thrives in a fast-paced environment, and wants to build a long-term career in business immigration.
Position Overview
The Immigration Case Coordinator will serve as a key onsite point of contact for client immigration matters. This role will work closely with attorneys, paralegals, HR contacts, and foreign national employees to support the preparation, tracking, and coordination of immigration cases.
The ideal candidate is professional, organized, communicates kindly, is comfortable managing competing priorities, and is eager to learn the systems and processes involved in corporate immigration law.
Essential Duties and Responsibilities
- Work closely with attorneys and paralegals to support employment-based immigration matters.
- Draft standard immigration-related correspondence, forms, questionnaires, and supporting documents for attorney or paralegal review.
- Serve as a liaison between the firm, client HR teams, and foreign national employees.
- Respond to general case-status and process-related questions under attorney or paralegal supervision.
- Collect signatures, documents, and information needed for immigration filings.
- Maintain accurate client and employee contact information.
- Monitor case milestones, deadlines, reminders, and follow-up tasks.
- Assist with onboarding new cases, reviewing intake data, and identifying missing information.
- Maintain case management systems and ensure records are complete, current, and organized.
- Support routine reporting and client communication as needed.
- Perform other administrative and case-support duties as assigned.
Position Requirements
- Bachelor’s degree, paralegal certificate, or equivalent professional experience.
- 2 to 3 years of immigration, legal, HR, or paralegal-related experience preferred.
- Prior experience with employment-based immigration matters is strongly preferred.
- Strong interest in learning corporate immigration case management.
- Excellent attention to detail, organization, and follow-through.
- Ability to manage multiple clients, deadlines, and priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Professional, respectful, and service-oriented communication style with attorneys, paralegals, HR contacts, and foreign national employees.
- Intermediate to advanced proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Experience with Adobe Acrobat, document management tools, scanning, and electronic filing systems.
- Ability to handle confidential information with discretion.
- Team-oriented mindset and willingness to assist with office and client-service needs as required.
- Must be highly proficient with software-based case management and client data systems, including entering, tracking, reviewing, and maintaining accurate client and case information. The ideal candidate is comfortable learning new technology, following data-management protocols, and ensuring information is complete, consistent, and up to date.
Benefits
In addition to providing an environment for continual learning, training, and career development, our firm is proud to offer:
- Competitive compensation
- Medical, dental, vision, and life insurance
- 401(k) retirement plan
- Paid Time Off
- Flexible scheduling where business needs allow
- Training and professional development opportunities
- Long-term opportunity for growth within a corporate immigration practice
Please submit your resume and a brief cover letter describing your immigration, legal, HR, or client-service experience and your interest in corporate immigration case management.
Equal Employment Opportunity
We are an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy, national origin, ancestry, age, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable law.
Reasonable accommodations are available for qualified individuals with disabilities and for applicants who need assistance during the application process.
This employer participates in E-Verify.
Job Type: Full-time
Pay: $32.00 - $35.00 per hour
Application Question(s):
- What interested you about this role, and what part of the job description feels like the best match for your experience?
Experience:
- Legal administrative: 2 years (Preferred)
Ability to Commute:
- San Jose, CA 95134 (Required)
Work Location: In person
