A real estate investment firm is seeking an experienced Executive Assistant to support its Corporate Legal Department. This role offers the opportunity to contribute to board processes and legal operations in a collaborative, team-oriented environment that values integrity, humor, and professional growth.
Salary Range: $100K-$130K (commensurate with experience)
Schedule: Hybrid, 3 days/week in office
Hours: 8:30am - 5:30pm
Job Responsibilities:
- Coordinate logistics and scheduling for board meetings across two public entities, ensuring timely preparation and distribution of materials.
- Manage and maintain the company’s board portal platform, including user access and document uploads.
- Serve as a liaison to board members and their assistants, handling sensitive communications with professionalism.
- Support the creation and tracking of governance documents such as D&O questionnaires, annual evaluations, and surveys.
- Assist with drafting, organizing, and finalizing meeting minutes.
- Maintain and organize corporate records in accordance with internal policies.
- Oversee invoice processing for the legal department, including expense coding and supporting budget and accrual reporting.
- Manage the execution of legal documents, including handling signatures via DocuSign and maintaining originals.
- Arrange complex travel and accommodations for legal team members and board-related events.
- Provide general administrative support to the legal department, including scheduling, expense reporting, file management, proofreading, and subscription tracking.
Requirements:
- 5 to 7+ years of relevant experience
- Prior experience supporting a Corporate Legal team
- Experience working with board portal software
- Familiarity interfacing with a board of directors
- High level of discretion, judgment, and confidentiality
- Proficient in Microsoft Office Suite (Word, PowerPoint); experience with accounts payable systems and DocuSign preferred
