Our client is currently seeking an experienced Administrative Assistant to join their New York City office. This position is Temp to Perm. Employees are offered medical, dental, vision, 401(k), and commuter benefits. New college graduates welcome to apply!
- Pay rate when temp: $23 - $26
- Salary: 50k-65k
Responsibilities:
- Provide primary reception and telephone coverage
- Coordinate all conference room bookings following company procedure: receive requests for bookings
- Create Outlook calendar invites and distribute presentations
- Ensure completion of all office logs including sign-in and security procedures
- Provide administrative support and handle day-to-day front office tasks
- Organize catering for client and other office meetings
- Assist various departments with faxing, scanning, filing, and mail
- Coordinate AV facilities for client and other office meetings
- Maintain and restock the firm’s reception, kitchens, conference rooms, restrooms, supply, and printer areas
- Coordinate all office and kitchen equipment and schedule maintenance service calls (i.e. coffee machine, binding machine, scanner, copier, printers)
- Facilities maintenance: clean kitchens, dust, and clean spill / stains where necessary
- Ability to lift up to 10 pounds and use a trolly to move items for restocking
- Professionally greet and direct all visitors, including clients and vendors
- Make coffee daily, in the mornings and for client meetings
- Liaise with the property manager’s office and coordinate facility maintenance services
- Update and maintain various internal employee and vendor documentation
- Interact regularly with other departments to coordinate meetings and distribute company information
- Coordinate transportation service and other travel related arrangements as needed
- Assist with month-end workflow, including typing, data entry and mail
- Bind marketing materials for investor and client meetings
- Available for after-hours office emergencies as needed
- Provide back-up support and coverage for Office Administrator
- Other duties to be assigned by the Manager, Global Administrative Services
Qualifications:
- Bachelor’s degree preferred
- Minimum of 3-years recent experience in providing administrative support in a fast-paced office
- Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook and Excel)
- Highly motivated
- Demonstrate ability to coordinate multiple projects concurrently including providing necessary project status follow-up
- Strong work ethic and comfort level working in a high-volume environment
- Ability to work independently while fostering a collaborative environment and functioning in a team structure
- Excellent customer service skills and strong attention to detail
- Professional disciplined and organized work style
- Punctuality and reliability are essential; a courteous and professional demeanor required
- Ability to work effectively with all levels of management within the company and promptly resolve issues or recommend improvements in a positive manner
- Must be flexible
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.
Opportunity Awaits.
