Immigration Legal Services of Long Island is looking for a Receptionist to manage our front desk daily and perform various administrative and clerical tasks.

JOB DESCRIPTION

We are looking for a Receptionist to manage our front desk daily and perform various administrative and clerical tasks.

As a Receptionist, you will be our company's first point of contact. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

We are looking for a Receptionist with a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies promptly and effectively while streamlining office operations. Multitasking and stress management skillsare essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen, and forward incoming phone calls
Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
Provide basic and accurate information in person and via phone/email
Receive, sort, and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep an inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Requirements and skills

Proven work experience as a Receptionist, Front Office Representative, or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g., fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree; additional Office Management Experience is a plus
Fluent in English and Spanish

Salary: based on experience

Job Type: Full-time

Benefits:

Health insurance
Paid time off
401K

Schedule:

Monday to Friday

Work Location: Bridgehampton

Job Type: Full-time

Pay: $33,000.00 - $40,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Schedule:

8 hour shift

Work Location: In person

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