Immigration Legal Services of Long Island is looking for a Receptionist to manage our front desk daily and perform various administrative and clerical tasks.
JOB DESCRIPTION
We are looking for a Receptionist to manage our front desk daily and perform various administrative and clerical tasks.
As a Receptionist, you will be our company's first point of contact. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
We are looking for a Receptionist with a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies promptly and effectively while streamlining office operations. Multitasking and stress management skillsare essential for this position. This role may require working in shifts, so flexibility is a plus.
Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
- Provide basic and accurate information in person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep an inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
Requirements and skills
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g., fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional Office Management Experience is a plus
- Fluent in English and Spanish
Salary: based on experience
Job Type: Full-time
Benefits:
- Health insurance
- Paid time off
- 401K
Schedule:
Work Location: Bridgehampton
Job Type: Full-time
Pay: $33,000.00 - $40,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
Work Location: In person