Onboarding Specialist

Dexian • Full-time • St Louis, MO, US • $55k - $60k / year • 14h ago

Human Resources Associate

Location: Creve Coeur, MO 63141, USA

Summary:

This person Coordinates and administers a variety of HR responsibilities, including but not limited to record-keeping, project coordination, Consultant Connection and assists in onboarding/onboarding, as needed. Supports assigned employee and client base by advancing the implementation of people strategies to positively impact business goals.

Primary Responsibilities:

Administration:

Conduct FLSA Evaluations on position descriptions

Proactively manage HR systems in order to ensure data integrity

Assist HR Lead with training new hires as well as training existing personnel on new processes

Assist HR Lead with the auditing of employee I-9s, checklists, new hire files, and supervisor information

Maintain knowledge of and ensure compliance with employment-related laws and regulations

Onboarding/Offboarding:

Submit pre-employment screening orders for new-hires, according to client required pre-employment screening requirements - track status of background checks, review non-compliant results with HR Lead and follow adverse action process, if applicable

Review background package for consistency with client background check requirements, add any missing components

Ensure all client specific paperwork is sent and signed, completed and properly filed, following-up as needed, prior to the individual beginning work

Ensure all paperwork is sent and signed, completed and properly filed, following up as needed, prior to the individual beginning work

Create and maintain employee records in Oracle HCM and PeopleSoft

Coordinate w/ HR immigration specialist to onboard foreign nationals, as needed

Facilitate the I-9 process, collect employment eligibility verification documents and verify employment eligibility

Coordinate w/Travel to order the Amex card and assist with travel preferences, as needed

Coordinate w/IT and AEs to order the equipment, safety badges, etc., as needed

Process terminations, collect and file off-boarding paperwork, process final check according to state or local requirements, verify all equipment is return following the Asset Process, ensure all consultant expenses are submitted and approved and complete NEXT offboarding checklists Consultant/ Employee Connection:

Manage Consultant Connection to ensure all items are completed

Touch base w/ consultants, several times, during the first month of employment to ensure a seamless onboarding process

Maintain an open line of communication throughout the duration of the Consultant’s employment to ensure a high level of connection

Perform quarterly data accuracy check to ensure that Consultant data is correct and complete

Generate End Date reports and request that projected end dates be updated when appropriate

Work with the Account Executive and Recruiter to achieve excellent customer service and Consultant Connection

Provide HR and business policy guidance to Consultants and assist w/ the administration of Human Resources policies and procedures

Coordinate with the Benefits team on Consultant benefits issues, enrollment, and leave program administration

Direct employment-related inquiries, such as employment verification requests and unemployment compensation inquiries and proceedings to the appropriate corporate

HR contacts

Provide employee relations support and ensure that company policies and procedures are followed and administered in a fair and non-discriminatory manner, escalate more complex situations as appropriate

Oversee facilities management, submit and approve supply orders for designated branch office locations, handle and distribute mail and other files as needed, assist with the coordination of office team building events

Ensure compliance with client’s safety requirements and update workplace safety program as needed

Qualifications:

3+ years experience working in Human Resources within a staff augmentation or managed services line of business

Strong communicator of oral and written work; also, good presentation skills

Excellent customer service and communication skills

Education to include BS or equivalent combination of education and experience

Technically proficient in working w/ an ERP system as well as MS Office Suite applications including Word, Excel, and Outlook

Strong organizational skills and attention to detail

Demonstrate a positive and professional image

Favorable assessment results

Career Progression Guidelines- From HR Associate to Lead HRBP:

Exceeds standards of performance and expectations with Consultant Connection, consistently achieving 100% in Consultant Connection audits.

Demonstrates leadership among peers, assist in mentoring/coaching peers that are newer to the role

Viewed as a consistent change agent and role model - lives Dexian values, consistently meets overall requirements and key responsibilities; overall, delivers sensational performance that far exceeds boundaries of current role

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.