Immigration Coordinator

Hazen and Sawyer • Full-time • Raleigh, North Carolina, United States • $47.71k - $62.13k / year • 3w ago

The Immigration Coordinator is responsible for the day-to-day administration and coordination of the firm’s U.S. and global immigration programs, ensuring compliance, operational efficiency, and a positive employee experience. This role serves as the primary HR owner of immigration case management, including end-to-end management of the H-1B cap season, and partners closely with external immigration counsel, Talent Acquisition, HR Generalists, and leadership within the business to support the workforce requiring immigration and work authorization

Why Hazen and Sawyer:

Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
We foster a work environment low on bureaucracy and high in creativity.
We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
We currently have over 2,000 employees in 80+ offices throughout the United States, Latin America, Canada, and the UK.

Key Responsibilities:

U.S. & Global Immigration Case Management

Coordinate employment-based immigration matters for U.S. and global employees, including H-1B, TN, E-3, O-1, L-1, PERM, permanent residence processes, dependent visas, and global work permits.
Serve as the primary HR liaison with external immigration counsel and global vendors.
Track case milestones, expirations, travel considerations, and compliance deadlines.
Support onboarding, internal mobility, and offboarding processes for employees on work authorization.

H-1B Cap Season (End-to-End Ownership)

Own the full H-1B cap lifecycle, including eligibility intake, documentation, and lottery registration. Partner with Talent Acquisition and business leaders on workforce planning and timing.
Manage employee and candidate communications and post-lottery outcomes.
Develop timelines, FAQs, and leadership updates throughout cap season.

Business Partnership & Engineering Consulting Support

Advise on immigration considerations related to client-site work and multi-location assignments.
Assess impacts of changes in job duties, compensation, or project scope.
Coordinate immigration support for domestic and international travel.

Compliance, Policy & Program Administration

Maintain audit-ready immigration records and ensure confidentiality.
Support I-9 re-verification tracking and internal audits as assigned.
Develop and update immigration policies, SOPs, and employee communications.
Prepare metrics and reporting on case volume, cycle time, and program costs.

Minimum Qualifications:

Bachelor’s degree in human resources, Business, Legal Studies, International Relations, or related field (or equivalent experience).
Three or more years of experience in immigration coordination or global mobility.
Demonstrated experience managing H-1B cap season end-to-end.
Strong organizational, communication, and project management skills.
Ability to handle confidential information with discretion.

Preferred Qualification:

Experience supporting multi-site or project-based workforces.
Familiarity with immigration case management systems and HRIS platforms.

What We Offer:

Comprehensive health benefits (medical, dental, vision, and prescription plans)
Pre-tax flexible spending plans for medical, dependent care, and transportation
Short and long-term disability, and employer paid life insurance
Paid holidays, floating holidays, and paid time off (PTO)
Employer-contributed 401(k) plan and additional financial planning support
Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
Starting pay range for this position depends on skills, experience, education and geographical location