Immigration Case Coordinator

Quarles & Brady LLP • San Diego, California, United States • $29 - $55 / hour • 3m ago

Office Locations: Chicago, Denver, Indianapolis, Madison, Milwaukee, Minneapolis, Naples, Phoenix, San Diego, St. Louis, Tampa, Tucson

Join our dynamic team as an Immigration Case Coordinator, where you'll play a pivotal role in supporting our top attorneys and valued clients with immigration matters. We're looking for someone with a passion for immigration laws, exceptional communication skills, and the ability to juggle multiple tasks efficiently. The Immigration Case Coordinator’s primary functions include new matter intake/file opening, docket/tickler management, and prebill review. This includes but is not limited to coordinating and executing the billing process for assigned attorneys leveraging the use of eImmigration, Phoenix, and Aderant.

Responsibilities:

Immigration Expertise: Demonstrate substantive knowledge of a wide variety of immigration processes to assist with docket/tickler management efficiently and accurately and prebill review.
Docket/Tickler Management: Stay on top of deadlines and ensure all due dates and tasks are accurately tracked and reported in eImmigration.
File Management: Perform conflict checks, draft engagement letters, and manage the file opening process with precision.
Client Service: Ensure compliance with client expectations, including outside counsel guidelines and appropriate billing task codes.
Billing Process: Handle all aspects of the billing process for assigned attorneys, including review, editing, and finalizing billing statements.
Problem-Solving: Address billing issues independently, ensuring a smooth transition to electronic billing systems and resolving any rejections efficiently.
Collaboration: Work with the Legal Operations team on both practice management solutions as well as innovation solutions to reimagine how the work is performed.
Team Support: Assist with onboarding and training new team members.

Qualifications:

Education: Bachelor's degree or equivalent education and work experience.
Experience: Five or more years in a similar role, preferably within a mid- to large-size law firm or professional services firm. Prior experience in business immigration matters is preferred.
Technical Skills: Extensive experience with Aderant, Elite, or SAP billing platforms, with a preference for Aderant. Familiarity with eBillingHub or BillBlast is a plus.
Detail-Oriented: Strong attention to detail and the ability to manage multiple projects with competing deadlines.
Problem-Solver: Demonstrated analytical skills and the ability to spot and resolve issues proactively.
Team Player: Excellent communication and interpersonal skills, with a client-focused mentality.

Why Join Us?

Innovative Environment: Be part of a forward-thinking firm that values innovation and efficiency.
Career Growth: Opportunities for professional development and advancement within the firm.
Collaborative Culture: Work alongside a supportive team in a positive, dynamic work environment.

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The range for this position for individuals physically located in Denver is $29.69 to $48.11/hour. The range for this position for individuals physically located in Chicago or San Diego is $33.98 to $55.08/hour.

Equal Opportunity Employer

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