Veteran Fellow - Operations

King County • Full-time • Seattle, Washington State, United States • $21 - $38 / hour • 1d ago

Summary

THE RECRUITMENT TIMELINE FOR THIS POSITION IS TWO WEEKS - APPLICATIONS WILL BE REVIEWED AND SCREENED IMMEDIATELY.

The King County Council Administration is looking for an experienced and motivated veteran or active-duty service member of the National Guard or any reserve component of the U.S. military, with a passion for service to provide excellent administrative, project management, and customer service skills to the Council’s Operations team and the citizens of King County. We are looking for a multi-tasker with excellent communication skills and an upbeat attitude.

As a part of the Operations Team, you will learn and be involved in the operations, practices and procedures of the Council and gain experience working with elected officials and senior managers. You will get to assist management and all visitors to the courthouse by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, ordering supplies and managing inventory, and generally being helpful and positive in the workplace.

Ideal candidates should be professional, polite and attentive while also able to complete work with accuracy and willing to meet each challenge directly.

Job Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. You will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

Job Duties to Promote Learning
General Administrative

Perform administrative duties including but not limited to scheduling appointments, respond to office-related inquiries, compose and prepare documents and other correspondence.
Provide customer service. Staff the Council’s front desk, greet and direct visitors, validate parking, answer phone calls, and respond to email and voicemail messages on behalf of the King County Council.
Organize distribution of office supplies. Route and distribute all mail for the legislative branch; receive and unload delivery items and acknowledge receipt of goods and services.
Coordinate various Council facility-related requests. Order, purchase and track office supplies and equipment. Conduct regular physical inventory of office supplies.
Compose, draft, format, and edit documents and correspondence. Prepare and proofread documents and electronic files.
Assist the Council with records management and responses to Public Records Act requests. Provide administrative support to the Council Operations Team.
Assist with maintaining accurate electronic and paper records according to State and County records retention schedules.
Perform other duties as assigned. Special projects may be added based on the individual’s interests.

Project Management

Implement project(s) of varying complexity and size in assigned functional area.
Assist HR in maintaining branch-wide training plan; research internal and external resources to create training content for learning plans in NeoGov.
Identify, track, and work with others to resolve project issues.
Maintain project notes, databases, and communicates project status.

Creative Design Assistance

Help create/design webpages and content for SharePoint; gather images, logos, etc.
Create customizable templates.
Maintain updated records of the videos, images and guides.
Research and recommend new ideas for strengthening our site and/or brand.

Learning Objectives

Create courses and learning plans in NeoGov.
Manage calendars and coordinate with other administrative staff to schedule meetings.
Develop business writing, editing, communication and collaboration skills in a government setting.
Utilize basic file structure within the County’s records management system.
Learn King County Council’s policies, practices, and procedures.
Attain experience working with and for elected officials and senior managers.

Equity and Social Justice

Create internal and external resources to advance racial equity and social justice.
Support efforts to develop communications which sustain momentum of internal ESJ efforts and collaborations.
Design materials and documents to enhance staff knowledge around ESJ related areas.
Assist in engagement with community partners.

Local and Regional Affairs

Attend and track local governmental entity meetings throughout King County.
Monitor regional jurisdictional meetings providing detailed notes on complicated issues in a way that is easy to understand.
Assist with staffing King County’s Citizens’ Elections Oversight Committee. Must be able to succinctly summarize meeting events in writing.
Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

Minimum Qualifications

Experience providing administrative and project management support.
Proficient skills in Microsoft 365: Outlook, Teams, Word, Excel, and PowerPoint.
Experience with web design and training development using various platforms: SharePoint, PowerAutomate, Captivate, Articulate 360.
Experience preparing, formatting, proofreading, and editing documents including confidential correspondence and files.
Ability to provide excellent customer service, both orally and in writing, including the ability to work well independently and as part of a team.
Demonstrated ability to evaluate and manage competing demands and ensure team needs are met; prioritize tasks while meeting critical deadlines and maintaining accuracy of work.
Capable of working independently in a busy work environment, take initiative to problem solve, exercise good judgment, and accept personal responsibility for work.

Supplemental Information

Together with leadership and our employees, we are changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work, and play.

ABOUT THE POSITION
This position is open to all qualified applicants. Acceptable proof of identity and authorization to work in the United States are required by federal immigration law. Projected start date: June 2025

This is a one-year term-limited position with applicable benefits. This position is an hourly, at-will, overtime eligible classification that is not eligible for the county Career Service system. The standard workweek is 40 hours. Work location is the King County Courthouse, downtown Seattle. Non-traditional work hours and travel throughout King County may occasionally be required.

APPLICATION & SELECTION PROCESS
Application materials are screened for writing accuracy, clarity, completeness, and competitiveness. Interested individuals should submit a complete online King County application. Online applications are preferred; however, if you are unable to apply online, visit www.kingcounty.gov/jobsfor other options. Failure to submit all required forms and materials may limit further consideration.

To apply, you must submit:

King County Application Form (applying online satisfies this requirement)
Cover letter which:
- Describes your interest in this fellowship opportunity.
- Clearly explains how you meet each of the qualifications listed for this opportunity to include details of any experience or education as related to this opportunity.
- Explains your career goal and how this opportunity will support you in achieving it.
A resume.
Answers to the attached supplemental questionnaire.

NOTE: If selected to move forward to the interview, you will be required to complete an online reference check.

TELEWORKING
The work associated with this position will be performed predominantly in a hybrid work environment, working in the King County Courthouse two days a week, typically on Tuesday and Wednesday and remotely the rest of the week. Onsite workdays may vary based on the business needs of the Council. Employees must reside in Washington State and within a reasonable distance of their King County worksite to respond to workplace reporting requirements.

COMPENSATION: (Is based on highest military rank held OR education level.)

Veteran Fellow I -$21.21 - $26.89 -; Enlisted grade E1 – E3; or High School graduate or pursuing BA
Veteran Fellow II -$23.88 - $30.27 - Enlisted grade E4 – E6 or possess BA; or pursuing master’s degree
Veteran Fellow III - $30.27 - $38.37 - Enlisted grade E7 – E9 or completed master’s or held Officer's rank

ADDITIONAL INFORMATION:

All Veteran Fellow participants will work jointly with their supervisor to develop an Individual Development Plan to delineate, regularly discuss, and jointly shape the participant’s fellowship experience for mutual benefit.
The Vets 4 HIRE Program Manager facilitates a monthly group meeting with Veteran Fellows as a way to connect with one another, share tips on different topics, and build camaraderie. Guest speakers will be brought in periodically.
Veteran Fellows are encouraged to participate in King County’s Veterans and Military Affinity Group to network with other employees at King County who have served or are currently serving in the National Guard or Reserve.
Veteran Fellows are encouraged to participate in King County’s Mentorship Program.
The Vets 4 HIRE Program Manager will meet individually with participants to learn more about their career goals and provide one-one coaching on how to effectively apply and interview for other positions at King County.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
Transportation program and ORCA transit pass
12 paid holidays each year plus two personal holidays
Generous vacation and paid sick leave
Paid parental, family and medical, and volunteer leaves
Flexible Spending Account
Wellness programs
Onsite activity centers
Employee Giving Program
Employee assistance programs
Flexible schedules and telecommuting options, depending on position
Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

Please note that this TLT is less than 17 months and therefore is not eligible for participation in the Washington State Department of Retirement System.

Benefits, Payroll and Retirement - King County, Washington

Find information about your King County employee benefits, payroll, and retirement.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

Please contact Renita Borders, HR Special Projects Administrator atrenita.borders@kingcounty.gov if you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process.

JOB CODE: 299010 Veteran Fellow I
This position is not represented by a union.