Mail Clerk/Receptionist

Brigante Immigration Law Group Inc. • Full-time • Pasadena, California, United States • $36.17k - $47.33k / year • 3m ago

Brigante Immigration Law Group Inc. (BILG) is an immigration law firm representing federal immigration law clients in all 50 states. BILG has an opening for an in-office full-time mail clerk/receptionist who will be responsible for managing incoming and outgoing mail and scanning documents within the law firm. BILG prides itself on exceptional work and happy clients. The ideal applicant must have strong attention to detail and a willingness to learn and pursue excellence. They will be expected to foster an organized and fast-paced environment for their team.

Do you want to be a part of a team that changes lives? Are you looking for a positive, uplifting environment where you can learn and grow professionally?

Responsibilities

Sorting and distributing mail: The law firm mail clerk is responsible for sorting incoming mail and distributing it to the appropriate recipients within the law firm.
Processing outgoing mail: The mail clerk also processes outgoing mail, which involves applying postage, preparing envelopes or packages, and arranging for pickup or delivery.
Scanning and organizing documents: The mail clerk is responsible for scanning incoming documents and organizing them into the appropriate digital files or folders.
Recording and tracking deliveries: The mail clerk will keep records of incoming and outgoing mail, including delivery receipts and tracking information.
Handling confidential and sensitive documents: The mail clerk must handle confidential and sensitive documents with discretion and ensure they are scanned and delivered to the appropriate individuals.
Organizing and maintaining office supplies: The mail clerk will also be responsible for organizing and maintaining office supplies in the mailroom, such as envelopes, stamps, and packaging materials.
Ensures that the reception area, conference rooms, and kitchen areas are kept neat and tidy at all times.
Communicating with customers via phone, email, and in-person, and directing callers or in-person guests to the appropriate person or department.
Assisting with other tasks as needed: The mail clerk may assist with other tasks within the law firm as needed, such as filing or photocopying documents.

Qualifications