Offices' Coordinator
About us:GF Immigration Law - Abogada Julia (GFI) is one of the largest humanitarian immigration law firms focusing predominantly in fighting for undocumented human trafficking victims in aiding them to obtain legal status in the US.
Mission driven and with a client-centered approach, GFI deploys cutting-edge technology with highly specialized legal skills, and a proprietary method to enable clients to obtain their legal status and pave a path to legal residency. As a fast-growing company, representing thousands of clients throughout the country, GFI continues its growth with the goal of making a difference for those that are exploited.
Position Summary:
The Office Coordinator will be responsible for overseeing the day-to-day logistics and operations of our Miami and Homestead offices, ensuring that both locations run efficiently. This role involves coordinating with internal and external stakeholders, managing office workflows, and supporting team members with travel, event planning, and project management tasks.
Key Responsibilities :
Office Operations Management:
- Ensure the smooth running of both Miami and Homestead offices by managing logistics and workflow procedures.
- Act as the point of contact for all vendors and building administration, managing supplies, repairs, and service agreements.
- Oversee the procurement of office supplies and tools, ensuring all necessary resources are available for daily operations.
- Support the ordering, setup, and maintenance of office furniture and equipment, coordinating with vendors for assembly support.
- Manage conference room availability and bookings for meetings and team events.
- Work closely with internal teams, including Executive Assistants, HR, Office Coordinators and Office Supervisors, to identify and resolve challenges, ensuring company needs are met efficiently.
- Support team members traveling with any office accommodations and supplies.
- Collaborate with IT to support phone preparations and assignment for team members, overseeing and updating phone inventory spreadsheets.
- Provide general administrative support.
Project Coordination:
- Support project management activities including documentation, resource allocation, and communication with internal and external contacts.
- Including documentation required for office operations in the U.S. (licenses, contracts, agreements), and coordination with the Offices Manager for any projects outside of the U.S.
Event Planning:
- Assist with the planning and execution of office events, such as anniversary celebrations, holiday parties, and team gatherings.
- Facilitate internal communication, ensuring the team is informed of important updates and events.
Travel Coordination: Arrange travel logistics for team members, including flights, accommodations, transportation, meals and make any necessary office arrangements for team members traveling.
Flexibility & Travel: Occasional travel within the U.S. and internationally may be required, with flexible hours, including weekends and after-hours availability.
Requirements:
- Bachelor's degree in business administration, project management, or related field.
- Minimum 3-year Office Coordination experience
- Proficient in project management software/tools.
- Strong communication and collaboration skills.
- Attention to detail and ability to multitask.
- Ability to work independently and with cross-functional teams.
- Demonstrated commitment to the highest level of ethics in all aspects of work.
- Ability to anticipate needs, resolve
- Bilingual in English and Spanish is required.
Job Type: Full-time
Location: Waterford District. Travel to Miami Beach and Homestead offices.
Benefits:
- Comprehensive Health, Gap, Dental, Vision, Life, Short Term and Long Term Insurances.
- 401(k) plan with 6% company match.
- Generous Paid Time Off policy plus additional Rewarded Time Off
- Work From Home options
- Flexible start times with options between 8:00am and 10:00am.
Join GF Immigration Law - Abogada Julia and be part of a growing team dedicated to significantly impacting the lives of those seeking our help. Together, we can continue to grow and serve our community with commitment, accountability, passion, respect, integrity, and impact.
