An administrative professional responsible for managing and processing immigration paperwork, including applications, petitions, and supporting documents, by meticulously reviewing information, verifying details, and ensuring accuracy to facilitate the immigration process within a government agency and/or legal firm; the duties include data entry, file management, scheduling appointments, and providing basic information to applicants regarding immigration procedures.
DISTINGUISHING CHARACTERISTICS:
Because all Diocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Diocese in performing their work. Individuals are to be treated courteously and professionally with the utmost regard for confidentiality.
ESSENTIAL FUNCTIONS:
The information listed below is meant to serve as samples of job duties and responsibilities for this position. This list is neither inclusive nor exclusive, but indicative of several typical duties performed. Consequently, this information does not necessarily reflect Essential Functions pursuant to the Americans with Disabilities Act.
Document Review and Processing:
- Receive and review immigration applications, petitions, and supporting documents for completeness and accuracy.
- Verify identity documents and support documentation against established guidelines.
- Identify missing information and request necessary documents from applicants.
- Conduct preliminary checks for eligibility based on immigration laws and regulations.
Data Entry and File Management:
- Accurately input applicant data into immigration databases and case management systems.
- Organize and maintain physical and electronic immigration files, ensuring proper documentation is readily accessible.
- Update case status information and track application progress.
Client Interaction and Support:
- Answer basic inquiries from applicants regarding immigration procedures and required documentation.
- Schedule appointments for interviews or biometrics collection.
- Provide general information about immigration policies and guidelines.
Administrative Tasks:
· Prepare and distribute correspondence related to .
· Maintain filing systems and ensure proper record-keeping.
· Assist with data analysis and reporting as needed.
· Other duties assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- General office procedures, familiarity with office equipment (computer, copier, and fax machine).
- Attention to detail. High level of accuracy and ability to meticulously review complex documents for errors.
- Data Entry Proficiency. Excellent typing skills and experience with data entry systems.
- Organizational Skills. Ability to effectively manage large volumes of paperwork and maintain organized filing systems.
- Communication Skills. Clear and concise verbal and written communication to interact with applicants and colleagues.
- Cordial and effective communication with priests, parishioners, vendors, committee members, officers of Church Councils, and families, and Diocesan office personnel is an ongoing necessity.
- Knowledge of Immigration Law. Basic understanding of immigration laws, regulations, and procedures.
- Trustworthy, reliable, willing to maintain confidentiality, and the ability to complete routine and delegated assignments in a timely matter are essential.
- Professional attitude and appearance
- Bilingual Skills (Preferred): Proficiency in English and Spanish.
MINIMUM QUALIFICATIONS:
:
- A.A. degree (Associate of Arts degree (A. A.) from a two-year college or trade school in Office Administration or closely related field preferred; or one to two years related experience and/or training; or equivalent combination of education and experience.
Experience:
- Minimum of two years as an administrative assistant, or related field; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this position.
- Knowledge of federal immigration and naturalizations laws and regulations is preferred by not required.
PHSYICAL DEMANDS/WORK ENVIRONMENT:
The physical demands described below are a sample of physical demands that must be met by an incumbent to successfully perform the job duties and responsibilities of this position. Reasonable accommodation pursuant to the Americans with Disabilities Act may be made to enable an incumbent with disabilities to perform their job duties and responsibilities.
Inside environment, protected from weather, but not necessarily from temperature changes. Perceive characteristics of objects through the eyes; express or exchange ideas by means of the spoken word; perceive the nature of sounds by the ear; sit for prolonged periods of time; frequent walking and /or standing; able to lift, carry, push or pull 35 lbs. maximum with frequent lifting and/or carrying of 35 lbs.
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Schedule:
Work Location: In person
