Getachew & Ansari Immigration Attorneys, P.C. is seeking an experienced, dependable, and highly organized Immigration Legal Assistant to join our San Jose office.

This is a 100% in-office position and is not eligible for remote or hybrid work. Regular physical presence is essential because this position assists clients and visitors, handles incoming and outgoing mail and packages, processes physical documents, and assembles immigration filing packages.

About the Position

Our firm represents individuals and families in humanitarian and family-based immigration matters. We are looking for someone who has prior experience working in an immigration law firm and is already familiar with immigration terminology, applications, notices, deadlines, and general case workflows.

The ideal candidate is exceptionally detail-oriented, comfortable with technology, and able to take ownership of responsibilities from beginning to end. We need someone who takes initiative, identifies what needs attention, follows up without repeated reminders, and communicates promptly when an issue arises.

Responsibilities

Welcome and assist clients, prospective clients, and other office visitors
Receive, open, date-stamp, scan, name, save, and properly route incoming mail and government correspondence
Prepare, process, and track outgoing mail, packages, and immigration filings
Assemble immigration applications, petitions, court filings, exhibits, and supporting documents
Print, copy, scan, tab, label, and organize filing packages accurately
Monitor email, electronic notices, client communications, and assigned tasks
Download and properly save documents received from clients
Maintain complete and accurate physical and electronic client files
Create and update tasks, calendars, case stages, and internal case trackers
Follow up with clients regarding documents, signatures, appointments, and outstanding items
Provide administrative and case-management support to attorneys and paralegals
Identify incomplete, overdue, or overlooked matters and promptly bring them to the appropriate team member’s attention
Follow assigned responsibilities through completion without repeated reminders

Required Qualifications

At least one year of experience working in an immigration law firm
Familiarity with common immigration applications, notices, filing procedures, deadlines, and case workflows
Exceptional attention to detail and strong organizational skills
Demonstrated reliability, accountability, and consistent follow-through
Ability to take initiative and work independently
Ability to manage multiple responsibilities and changing priorities
Strong written and verbal communication skills
Professional, patient, and compassionate communication with clients
Strong technology skills and the ability to learn and adapt to new systems quickly
Ability to work collaboratively as part of a team
Ability to work full-time exclusively from our San Jose office
Professional discretion and respect for client confidentiality
Spanish fluency is [required/preferred]

Experience with immigration case-management software, Google Workspace, Microsoft Word, Adobe Acrobat, cloud-based document-management systems, electronic government filing systems, and task-management tools is strongly preferred.

Who Will Succeed in This Role

The successful candidate understands that receiving a document, email, notice, or package is not the end of the task. They determine what must happen next, save and route the item correctly, create any necessary follow-up, and confirm that it has been properly handled.

We are looking for someone who learns from prior instructions, asks appropriate questions, communicates problems early, and takes pride in ensuring that important details do not fall through the cracks. This person must be capable of working independently while also being a dependable and supportive member of the team.

Position Details

Position: Full-Time Immigration Legal Assistant
Location: San Jose, California
Work Arrangement: 100% in office; remote and hybrid work are not available
Schedule: [Insert schedule]
Compensation: [Insert salary or hourly range]
Benefits: [Insert applicable benefits]
Expected Start Date: [Insert date]

How to Apply

Please submit your résumé and a brief cover letter addressing:

Your immigration law firm experience, including the types of immigration cases and filings you have handled;
The case-management systems, government filing systems, and other technology you have used; and
One example of a time when you independently identified and completed something that required attention without waiting to be instructed.

Pay: $20.00 - $26.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Application Question(s):

What case-management systems, government filing systems, and other technology you have used?
What is one example of a time when you independently identified and completed something that required attention without waiting to be instructed?

Education:

Bachelor's (Required)

Experience:

Immigration law: 1 year (Required)

Ability to Commute:

San Jose, CA 95110 (Required)

Work Location: In person

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Immigration Legal Assistant – Full-Time, In Office