Organizational Context

Jesuit Refugee Service (JRS) Europe is an international Catholic organization. Its mission is to accompany, to serve and to advocate for refugees and forcibly displaced people. The JRS Europe team in Brussels shares this mission by engaging in policy and advocacy work, project management, fundraising, communications, and coordination. Our work focuses on projects in favor of forcibly displaced people who might be in immigration detention or are at risk of becoming destitute, that work towards the social inclusion and integration of refugees in society, the European policies of border management and asylum, and Awareness raising with young people to better understand the situation of refugees. The JRS Europe Regional Coordinator/UA desk must work in relations with funding agencies, including the EU agencies, as well as private donors.

The JRS Europe Regional Coordinator/Ukrainian desk coordinates activities of the JRS country offices sharing borders with Ukraine and the office in Ukraine among other projects. The Brussels-based regional team includes six permanent staff members and volunteers.

Operational Context

The JRS Europe Ukraine Project Coordinator assists the Regional Programme Coordinator and the Regional Office team in managing the response to the Ukrainian crisis across the different Country offices’ programs. The UA Project Coordinator will have specific responsibilities regarding the UA projects’ applications, monitoring, implementation, closure, and auditing of projects.

S/he comes with analytical skills and a creative mindset and is in tune with JRS mission and its way of working. The Project Coordinator can engage with fellow team members in the Regional Office, as well as JRS national offices’ teams in working towards a common vision. S/he comes with good networking skills and is available to regularly travel to JRS national offices involved in responding to the UA crisis to assist them. S/he needs to be based in Europe and should be able to travel as well on a regular basis to Brussels to coordinate its work with the regional team or live in Belgium.

Key Responsibilities

The UA Project Coordinator reports to the Programme Coordinator and will be responsible for the following tasks:

Provide programmatic and grants support to JRS E country offices who are responding to the UA refugee crisis in line with the Inter-Office Standard Operating Procedures (SOP).
Ensuring effective implementation of the project activities and tasks assigned to attain the goals and objectives of the different UA projects.
Overseeing project work-plan performance, participating in project planning, budgeting, implementation, monitoring and reporting.

Project implementation:

Support Country offices to plan their UA projects.
Developing project proposals and project documentation.
Supporting the JRS E Country offices in all aspects of the project implementation.
Establish monitoring and evaluation systems including indicators (KPI’s).
Report on project activities according to project timeframes.
Prepare narrative reports and support with financial reports.
Do monitoring and supervision of activities implemented in the project’s sites to ensure effective implementation.
Participate in project review.
Identify fundraising opportunities and support resource mobilization efforts, including researching and engaging potential donors.

Qualifications and Experience

The post-holder will have the following essential experiences, skills, knowledge, and abilities:

Permission to work in Belgium.
University studies in international relations, politics, business administration, law or equivalent.
Specific studies in international development, human rights, migration, etc.
Proven experience working in Humanitarian emergencies.
Proven experience and substantive understanding of NGO budgeting, accounting, and reporting.
Proven experience managing private and public grants, preferably also knowledge with EU’s Lump sum approach.
Ability to work effectively in a cross-cultural environment with multi-national staff.
Excellent interpersonal, communication and presentation skills.
A positive, constructive attitude to meeting challenges, solving problems, and identifying opportunities.
Ability to manage several tasks simultaneously in a busy office environment and to meet deadlines.
Availability to travel to country offices in Europe.

Core Values and Ethics

Enthusiasm for the mission of JRS and willingness to advocate based on the JRS mission and vision.
High integrity and honesty.
Field experience in working with refugees, migrants or vulnerable social groups is highly valued.
Previous professional experience with a faith-based organization is an asset.

Language

Ability to speak and write fluently and compellingly in English is mandatory. Ukrainian is desirable.
Working knowledge of additional European languages.

Terms of appointment

This is a full-time position (38 hours per week).
We offer an indeterminate contract.
The desired starting date is immediately.
The salary offered for this position is between € 2.800 and € 3.300 gross full time per month, according to experience and skills. All conditions and additional benefits are according to Belgian legislation.

How to Apply

Candidates should send CV and cover letter written in English by e-mail to: Europe.admin@jrs.net with the subject Ukrainian Project Coordinator Opening followed by a dash and then your first and last name by midnight CET on 30th March. Example: Ukrainian Project Coordinator Opening- First Name Last Name.

Applications received after the deadline will not be considered. Only shortlisted candidates will be contacted for an interview.

If you do not hear back from us by 6 April 2026, unfortunately your application has not been selected. JRS Europe is an equal opportunity employer and does not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.

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JRS Europe Regional Project Coordinator/ Ukrainian desk