Job Title: Firm Operations Coordinator

Pay Rate: Commensurate based on experience

Job Description:

We are seeking a bilingual (English/Spanish), highly motivated, and organized Firm Operations Coordinator to join our dynamic legal team. In this role, you will be responsible for supporting the smooth operation of our law firm’s attorneys and legal team, ensuring that all legal team members’ projects are supported and executed with precision and efficiency. If you have a passion for immigration law and are eager to take on a challenge, we encourage you to apply for this exciting opportunity.

The Ideal Candidate would possess the following qualities:

Strong Communication Skills: Ability to interact with potential clients, curent clients, and the firm’s legal team in a clear, empathetic, and professional manner.
Attention to Detail: Ensure that all client information is accurate and complete, avoiding potential errors that could affect case outcomes.
Organizational Skills: Ability to manage multiple clients at once while keeping track of intake, contracts, case documentation, and case support processes.
Legal Knowledge: Familiarity with legal terminology and procedures is preferred.
Technological Proficiency: Experience with macOs and Microsoft Office Suite 365 to manage firm operations, case support, and client data efficiently.

Responsibilities & Duties:

- Provide administrative support to the attorney, including scheduling new consultations, client meetings, responding to phone calls and emails, and general clerical duties as needed.

- Assist and coordinate with attorneys and the legal team on legal projects as needed, including contract preparation and review, due diligence, and general case support.

- Coordinate and schedule client meetings, appointments, and travel arrangements for attorneys and the legal team as needed.

- Support attorneys and/or legal team members in the preparation and filing of legal documents, including bilingual client communications, billing support, client management, and coordination of additional services as needed.

- Manage and maintain the legal department's digital and physical files, databases, and third-party firm and client support services (e.g., FBI Electronic Fingerprints, various translation service platforms, LawPay, LawMatics, INSZoom, etc.).

- Assist with legal research and document preparation as needed.

- Ensure compliance with legal regulations, contract terms, and firm policies.

- Handle confidential and sensitive information with discretion.

Qualifications & Skills:

- Education: Some college and/or Bachelor’s degree is preferred.

- Experience with contract review and drafting.

- Familiarity with legal ethics, compliance, and regulations.

- Experience working in a fast-paced, deadline-driven environment.

- Bachelor’s degree in a related field or equivalent experience.

- 2+ years of administrative support experience in a legal or related field.

- Strong attention to detail and organizational skills.

- Excellent communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Proficiency in Microsoft Office 365, Office Suite, MS Word, MS Excel, MS Outlook, MS Teams.

- Proficiency in macOS.

- Ability to maintain confidentiality and handle sensitive information.

Pay: $17.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

Health insurance
Paid time off

Education:

Associate (Preferred)

Experience:

administrative: 2 years (Preferred)

Language:

Spanish (Required)

Work Location: In person

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Law Office of Michelle L. Edstrom jobs

Firm Operations Coordinator