Description

Director of Business Affairs for the School of Business (CS26-017)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Director of Business Affairs for the School of Business (CS26-017). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

Plan and coordinate, with the Dean, activities to achieve the School's strategic goals and objectives. Serve as administrative source regarding policies and procedures and as primary staff representative of the Dean. Manage Dean's office operations and coordinate work across academic affairs and external affairs. Assist with coordinating School and building renovation projects when needed.
Serve as budget manager and fiscal officer delegate for all school accounts and budgets. Supervise one Business Administrative Associate who assists with School accounting/purchasing activities. Provide the Dean with budget projections and analyses and advise the Dean regarding budgetary matters to assist in fiscal planning. Provide financial and personnel information to the Dean, Provost's office, Budget Office, and HR as needed. Reconcile and approve all School of Business transactions.
Serve as School personnel manager by initiating and overseeing all faculty, professional/administrative staff, civil service, and graduate assistant searches/hires, policies/contracts, etc. Initiate and oversee all background checks for new hires in the School. Prepare all faculty, staff, and graduate student employment contracts, onboard all new employees, and certify each payroll for all School employees. Approve all bi-weekly and student work time in Banner. Oversee School timekeeping activity. Assure the School complies with hiring policies by working closely with the Dean, department chairs, directors, Provost's office, HR, EOA, and the Provost's Immigration Specialist. Calculate and oversee payment of merit increases, faculty/instructor/staff promotional increases. Coordinates all midpoint, tenure & promotion, and sabbatical review paperwork.
Assist the Dean, including managing his/her calendar and preparing delegated correspondence and reports. Serves as liaison between the School of Business and other units on campus. Act as signatory on behalf of the Dean when necessary and appropriate. Compile data for completion of accrediting body's (AACSB International) annual questionnaires/surveys for Dean's review. Coordinate AACSB accreditation team visits.

FLSA: Exempt

Minimum Acceptable Qualifications

Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

AND

3+ years of demonstrated experience building and analyzing complex Excel spreadsheets

3+ years of experience managing complex administrative operations involving budgeting and personnel activities

3+ years of supervisory experience

Years can be concurrent with above

Excellent written and oral communication skills including the ability to maintain a high level of confidentiality. Excellent supervisory and

organizational skills. Initiative, flexibility, and ability to work and make decisions independently and handle multiple tasks. Proficiency with Microsoft Office Suite. Ability to complete complex assignments with frequent interruptions. Must be able to prioritize and efficiently complete tasks while tracking deadlines for the Dean. Excellent interpersonal skills and the ability to represent the Dean's office and University well.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number: 5010 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information

Visa Sponsorship & F-1/J-1 Visas

SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.

International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

E-Verify

SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Security’s E-Verify program.

SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.

SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .

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Director of Business Affairs for the School of Business (CS26-017)