The State of Rhode Island is seeking a dedicated and detail-oriented Legal Assistant for a contract opening. This is an excellent opportunity to contribute to a vital public service, providing essential administrative and clerical support to ensure the efficient processing of appeals. If you are a highly organized individual with strong communication skills and a commitment to public service, we encourage you to apply.

Summary

The Legal Assistant will play a crucial role in supporting the daily operations. This position involves a variety of administrative and clerical duties to facilitate the processing of appeals, ensuring timely and accurate communication. The ideal candidate will be proficient in managing correspondence, maintaining records, and providing excellent customer service.

Responsibilities

Provide primary telephone coverage, responding to inquiries and directing calls appropriately.
Perform accurate and timely data entry of appeal information into relevant systems and databases.
Generate, prepare, and send various forms of correspondence such as hearing appointment notices, abandonment letters, hearing decisions, etc.
Extract appeal-related documents and information from the eligibility system.
Handle general office duties such as copying, scanning, and filing of documents to maintain organized and accessible records.
Assist with the preparation of appeal files for hearings.
Maintain confidentiality and adhere to all relevant legal and ethical standards.
Collaborate with other team members to ensure smooth workflow and efficient office operations.

Abilities & Skills

Exceptional organizational skills to manage multiple tasks, documents, and deadlines effectively.
Meticulous attention to detail for accuracy in data entry, correspondence, and record-keeping.
Strong verbal and written communication skills for interacting with the public, colleagues, and other stakeholders.
Proficiency in using office software (e.g., Microsoft Office Suite: Word, Excel, Outlook) and data entry systems.
Proven ability to perform accurate and efficient data entry tasks.

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Legal Assistant