Position Summary:

We are looking for a proactive, highly organized, and experienced Executive Assistant to support our Business Operations team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with precision, and brings exceptional attention to detail and discretion. The successful candidate will possess strong technical proficiency, excellent communication skills, and a collaborative mindset, enabling them to interact effectively across all levels of the organization, as well as with external partners and vendors.

Key Responsibilities:

Provide comprehensive administrative support to the Business Operations leadership team, including managing schedules, resolving day-to-day challenges, and addressing business priorities.
Manage sensitive and confidential information with the utmost professionalism and discretion.
Maintain and coordinate executive calendars, organize meetings, and prepare internal and external correspondence.
Schedule and coordinate meetings, including preparing agendas, materials, and briefing documents.
Communicate effectively—both verbally and in writing—while representing the executive team in a professional manner.
Proactively prioritize and manage multiple tasks, resolving issues and ensuring projects are completed with efficiency and accuracy.
Deliver exceptional service to both internal and external stakeholders with a positive, solution-oriented approach.
Coordinate domestic and international travel, process accurate and timely expense reports, and handle general administrative processes.
Support projects through effective coordination, tracking, and timeline management.
Anticipate potential roadblocks and offer creative, strategic solutions.
Ensure accuracy and consistency in all tasks with a detail-focused approach.
Collaborate with other departments and contribute to cross-functional initiatives.
Plan and manage logistics for hospitality events, game days, and high-profile engagements.
Maintain flexibility in scheduling, especially during peak times such as Spring Training and the MLB season.
Take on additional responsibilities as needed in support of team and organizational goals.

Qualifications & Requirements:

Exceptional interpersonal skills with a polished, professional demeanor.
Strong judgment and discretion in handling confidential matters.
High level of integrity, accountability, and proactive problem-solving.
Excellent written and verbal communication skills.
Ability to adapt quickly and perform under pressure in a dynamic environment.
Demonstrated ability to build relationships and collaborate across teams and departments.

Preferred Education & Experience:

Bachelor’s degree in Business Administration or a related field, or equivalent work experience.
Minimum of 5 years of experience in an executive assistant role, preferably supporting C-level leadership.
Previous experience in the Sports, Entertainment, or Hospitality industries is strongly preferred.

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Executive Assistant