Jobs search

Grants & Finance Officer - Netherlands

International Detention Coalition • Full-time • Remote (Melbourne, VIC, AU) • €35k - €45k / year • 8h ago

Grants & Finance Officer

Reports To Operations and Development Manager

Status 2.5days per week

Direct Reports None at this time

Location Remote working, based in the Netherlands

You must have the right to work in the country for which you apply. IDC is unable to support work visa applications or relocation.

Languages Excellent skills in oral and written English

Compensation 35-45,000 EUR per annum, pro rata, depending on skills and experience

Background

International Detention Coalition (IDC) is the world’s leading network dedicated to ending immigration detention. We are a global coalition, uniting civil society organisations, community groups and individuals working to end immigration detention and promote non-custodial, rights-based alternatives to detention (ATD). We believe refugees, migrants and all people on the move should be able to live freely while they await the outcome of their immigration case, and we advocate to secure the human rights and dignity of all people impacted by and at risk of immigration detention. To this end, IDC strategically builds movements and influences law, policy and practice to end immigration detention and to implement ATD. IDC is a highly recognised, impact-driven organisation, offering a stimulating workplace committed to local, national, regional and global change. IDC is a fully remote team of approximately 20 team members who thrive on agility in a constantly evolving global environment.

Role Purpose

IDC’s Grants & Finance Officer is responsible for supporting IDC’s financial stewardship across its grant portfolio. The position plays a key role in grants budgeting, financial monitoring, and donor reporting processes, ensuring accurate allocation of resources, compliance with funding agreements, and timely submission of high-quality budgets and financial reports. Working closely with IDC’s Executive Director, regional teams, Finance Coordinator, and Operations and Development Manager, the Grants & Finance Officer supports effective grant acquisition and administration, enhances grant management systems, and provides financial analysis and recommendations to promote efficiency, transparency, and organisational sustainability. The position also provides support for IDC's financial operations in the Netherlands, including ensuring compliance with local financial regulations, assisting with banking processes, managing payroll administration, and supporting accurate and timely accounting activities.

Role Responsibilities

Grants Budgeting, Monitoring and Reporting

Develop relevant budgets for potential grants and projects in collaboration with the Executive Director and regional or project personnel.
Provide financial analysis and support for budget planning and forecasting
Develop and maintain systems to regularly provide financial reports to internal teams and management, including monthly and quarterly financial reports
Consolidate and analyse IDC’s use of resources and budget variances, and provide recommendations for cost-saving and financial efficiency as needed

Grants Compliance

Oversee the implementation of the Chart of Accounts and Job Coding system to meaningfully reflect the activities of the organisation, and track grant expenditure against approved accounts in IDC’s finance systems
Ensure donor-specific financial requirements are followed, and maintain grant finance folders and supporting documentation
Ensure all grant income and expenditure are attributed correctly in line with funding agreements and internal arrangements.
Prepare donor financial reports, and flag budget variances early
Collaborate with Finance Coordinator to maintain up-to-date grant and income record keeping

Financial Compliance

Monitor and administer any financial entitlements service and law changes for Netherlands-based staff, update relevant team members as needed
Ensure timely and accurate lodgements and filing of Netherlands tax obligations and financial reporting for Stichting IDC, including ANBI reporting, annual reporting, wage tax reporting, and all other statutory financial reporting

Banking and Accounting

Monitor deposits, transfers, withdrawals on IDC’s Netherlands banking, and implement payments, including payroll
Conduct reconciliation for IDC’s Netherlands bank account in a timely manner, correctly allocating income and expenditure
Ensure accurate financial data administration, and that the account is balanced at the end of each month
Maintain relationships with Netherlands banking and ensure optimal services

Collaboration and Communication

Support IDC’s Finance Coordinator regarding inter-entity financial management, including reviewing and clearing inter-entity reconciliations and balances.
Attend and prepare presentations for quarterly meetings with IDC’s Finance Committee.
Attend regular meetings with IDC’s Executive Director and Operations and Development Manager
Attend team meetings and retreats
Liaise and respond to relevant grants and NL finance queries

Core Responsibilities

Actively contribute to a culture of collaboration and teamwork within IDC’s team
Demonstrate a passion for and alignment with IDC’s mission, vision, and core values of innovation, collaboration, respect, representation and being solutions-focused
Demonstrate an understanding of IDC’s Code of Conduct and other core policies to contribute to a positive and safe working environment for all
Actively engage with administrative systems, processes, and infrastructure to ensure sustainability and appropriate safeguarding of institutional knowledge, assets and core activities over time

Key Selection Criteria

Essential Criteria

Relevant degree or professional qualification in bookkeeping, accounting, or finance.
At least 3 years of grants and finance experience in nonprofits, including multiple funding sources, compliance requirements, budgeting, and reporting.
Demonstrated ability to manage multiple concurrent grants/projects with differing reporting requirements, including maintaining strong financial reporting.
Experience supporting grant application processes, including developing accurate budgets and financial projections for proposals
Experience in finance administration, including coordinating transaction workflows, payments, controls, approval processes, and accounts payable/receivable
Proven ability to ensure compliance with local financial regulations and nonprofit statutory requirements in the Netherlands.
Experience liaising with external auditors, banks, funders, and compliance agencies.
Strong computer skills, including Microsoft Office, Google Workspace, general ledger and financial reporting systems, and grants management software, with the ability to quickly adapt to new tools.
High level of integrity and professionalism, particularly regarding sensitive financial information.
Strong collaboration skills, able to work effectively across regions and remote teams.
Strong organisation and prioritisation skills, with excellent attention to detail and ability to manage multiple tasks and deadlines independently.
Clear and confident communication, comfortable working in a fully remote, multi-country team, and fluency in written and spoken English
A proactive and adaptable mindset, able to work independently, take initiative, spot gaps, and improve systems as priorities evolve
Flexibility to work across different time zones and meet tight deadlines
Commitment to the human rights of refugees, people seeking asylum and migrants, particularly those affected by immigration detention
Alignment with IDC’s values and commitment to collaborative, respectful, solutions-focused and inclusive ways of working

Desirable Criteria

Experience in inter-entity financial management across multiple countries or entities
Familiarity with automated accounting and financial reporting systems such as XERO accounting and DEXT software
Experience in budgeting for international grants, and multi-currency financial management.
Previous experience in a fully remote team environment.
Knowledge of human rights or migration sector funding and compliance requirements.