Fantastic opportunity with a wonderful company in Dallas.
Our client is seeking a dynamic Executive Assistant to join their growing team.
About the role:
- Manage dynamic calendars for the CEO and COO, scheduling meetings, resolving conflicts, and optimizing for shifting priorities.
- Prepare daily and weekly briefs, meeting agendas and background materials to ensure executives are prepared and focused.
- Coordinate travel arrangements, including itineraries, bookings, and processing expense reports.
- Manage email and LinkedIn inboxes, highlighting urgent items, drafting responses and tracking follow-ups.
- Support logistics for speaking engagements and conference appearances.
- Serve as a liaison for local community relationships and key external contacts.
- Coordinating executive summits, offsites, and company team events.
- Partner with the People team to support employee experience efforts such as weekly announcements and company swag logistics.
- Provide administrative support on special projects and internal initiatives, including documentation, scheduling, and task tracking.
- Act as a reliable, professional representative of the executive office, internally and externally.
- Anticipate the needs of the CEO and COO solving problems before they escalate.
- Maintain confidentiality and exercise discretion.
Experience:
- 2–4+ years of experience in an executive assistant, administrative, or operational support role.
- Demonstrated ability to manage multiple priorities with attention to detail and consistent follow-through.
- Strong written and verbal communication skills with a proactive, professional tone.
- Highly organized and dependable, with a track record of sound judgment and problem-solving.
- Comfortable navigating ambiguity and shifting priorities in a dynamic environment.
- Proficiency with Google Workspace, Slack, Zoom, and similar tools.
- Experience working in a technology company and/or high-growth startup environment, highly desirable.
- Familiarity with event planning logistics, including coordinating company offsites or leadership retreats.
- Ability to draft high-quality written communications on behalf of executive leaders.
- Prior experience working in a hybrid or partially remote team structure.
To be considered please apply here or send your resume directly to sarah.free@reed.com or sarah.free@clearforkstaffing.com
If you have any questions at all you can reach me at 817 769 9440.
