We’re looking for an energetic, people-loving HR & Office Coordinator to join our Santa Monica team, onsite Monday through Friday, 9:00 AM to 5:30 PM. Think of this role as the ultimate office MVP: part HR sidekick, part office guru, and part party planner. You’ll be the friendly face behind onboarding, the go-to person for employee questions, the organizational whiz who keeps things running smoothly, and the creative spark that brings celebrations to life.
If you thrive on variety, love bringing people together, and take pride in creating a positive and polished workplace, you’ll fit right in.
The Role at a Glance
This is a hands-on, collaborative role where no two days are the same. You’ll support both HR and Office Operations, making it perfect for someone who enjoys wearing multiple hats, being a culture builder, and making an impact in the day-to-day experience of our team.
HR Administrative Support
- Be the first friendly voice candidates hear by reviewing resumes, leading phone screens, and coordinating interviews with hiring managers.
- Own the onboarding experience by handling background checks, collecting pre-employment documents, completing I-9s, and entering new hire info into Dayforce.
- Team up with IT to make sure every new hire is set up with their laptop, access, and email before their first day.
- Get new hires excited for their journey with us by preparing orientation materials and helping lead Day One onboarding sessions.
- Support payroll by verifying timesheets, prepping reports, and helping ensure pay runs smoothly.
- Keep things flowing by routing HR questions to the HR Director and jumping in wherever HR support is needed.
- Tackle admin tasks with ease, filing, scanning, organizing records, and keeping our HR files neat, tidy, and audit-ready.
Employee Engagement & Culture
- Be the go-to party planner and vibe reader! As a key member of the Party Planning Committee, you’ll help dream up and execute monthly events, birthday shoutouts, themed celebrations, and anything else that brings joy to the office.
- Team up with vendors to make magic happen, think catering, décor, supplies, swag, and all the fun extras that take an event from good to unforgettable.
- Keep the culture alive by launching initiatives that make the workplace feel inclusive, exciting, and connected. Bring your creativity and fresh ideas to the table!
- Help spread the good vibes through newsletters, employee spotlights, and internal updates that keep everyone in the loop and feeling appreciated.
Office Coordination
- Be the right hand to the Office Director, keeping day-to-day operations running smoothly.
- Step in as the face of the office when needed, welcoming guests with a smile, answering calls, and making sure everyone gets where they need to go.
- Keep things functional and fabulous by handling maintenance requests, working with building management, and making sure nothing slips through the cracks.
- Help employees and visitors get where they’re going, validate parking passes and field parking questions.
- Safety first! Own the office evacuation plan and make sure everyone knows the drill (literally).
- Take pride in your space, keep common areas clean, stocked, organized, and always ready to impress.
Qualifications / Education and/or Experience:
- An associate’s degree in Human Resources, Business Administration, or a related field (bonus points for a bachelor’s!).
- 2–3 years of experience in administrative support, HR coordination, or office operations. You’ve worn multiple hats before and know how to make them all look good.
- Familiar with HR tech or quick to learn, Dayforce experience is a plus, but not a must.
- A multitasking master who thrives in a fast-paced environment without dropping the ball.
- Sharp eye for detail and organization, whether it’s a spreadsheet, schedule, or event checklist, you keep things tight and tidy.
- Tech-savvy with Microsoft Office and Google Workspace; you’re the kind of person who figures out new tools before the help desk even picks up.
- Solid admin chops, especially when it comes to keeping things documented, compliant, and on track.
- Trustworthy and discreet, you know how to handle sensitive info with total confidentiality and professionalism.
- A people person with strong communication skills, you’re approachable, polished, and know how to keep things respectful and friendly, even under pressure.
Why You’ll Love Working at HCT by kdc/one
At HCT by kdc/one, we believe in taking care of our people just as well as we care for our clients. We offer a comprehensive and competitive benefits package designed to support your health, well-being, and personal goals. When you join our team, you’ll enjoy:
- Comprehensive Health Coverage: Multiple medical, dental, and vision plan options with low out-of-pocket costs and clear, upfront pricing.
- Robust Life & Disability Coverage: Company-paid basic life insurance and income protection when you need it most.
- Voluntary Perks: Get peace of mind with options like identity theft protection, pet care reimbursement, critical illness coverage, and more.
- Mental Health & Wellness Support: Access resources like the Calm app, 24/7 Employee Assistance Program, and virtual counseling.
- Legal & Financial Guidance: Protect what matters with legal insurance and financial wellness tools.
- Fun Extras: Participate in employee raffles, team outings, and a supportive, innovative work culture.
Whether you're advancing your career or seeking an inclusive and rewarding place to grow, HCT offers the tools and support to help you thrive.
