Job Overview
Are you looking to grow your skills in a professional office setting? Whether you're a recent graduate, re-entering the workforce, or seeking a fresh career start, this Administrative Assistant role offers an excellent opportunity to learn, contribute, and develop professionally.
Join our immigration law firm, where you'll provide essential support to our attorneys and clients while building valuable experience. No prior administrative experience is required—just a positive attitude, strong work ethic, and willingness to learn.
We believe in training and creating opportunities for long-term career growth. This role starts with basic administrative functions, but for those eager to expand their responsibilities, there is room for development.
Key Responsibilities
- Client Communication: Answer phone calls, manage emails and ensure clients receive a warm welcome.
- Scheduling Support: Assist with client appointment coordination, and maintain legal team's calendars up to date.
- File Management: Help organize, scan, and securely store electronic and physical documents.
- Document Preparation: Support routine correspondence and assist with completing basic forms under supervision.
- General Office Assistance: Perform essential administrative tasks like mail distribution, copying, and office supply monitoring.
Who We’re Looking For
- Motivated and eager to learn – No prior experience in immigration or legal field is required.
- Strong organizational and communication skills – Comfortable with phone and email interactions.
- Detail-oriented and professional – Able to handle confidential client information responsibly.
- Team player with a positive attitude – Ready to contribute and grow with us.
- Tech-savvy and comfortable in a cloud-based work environment – Familiar with Microsoft Office Suite (Word, Excel, Outlook, OneDrive) and willing to train on Docketwise, RingCentral, and other essential office applications.
Bilingual in Spanish or another language is a plus but not required.
Why Join Our Team?
- A stepping stone to a legal or office management career – If you’re interested in advancing into a legal role or office operations, this position provides the foundational experience needed to take that next step. You'll gain hands-on experience in a professional setting while receiving guidance and mentorship from experienced professionals who genuinely want to see you succeed.
- A purpose-driven workplace – We don’t just process paperwork—we stand alongside individuals and families who are navigating complex immigration challenges. Every document filed, every conversation held, matters deeply to someone’s future. This is a place where your contribution makes a tangible difference in someone's life and strengthens our community.
How To Apply
Send your resume to operations@valarlaw.com with the subject line: Administrative Assistant Application – [Your Name]. Feel free to share why you're excited to apply in your email.
We look forward to meeting you!
Job Type: Part-time
Pay: $21.00 - $23.00 per hour
Expected hours: 15 – 20 per week
Benefits:
Schedule:
- Monday to Friday
- No nights
Application Question(s):
- Do you currently reside in Oahu?
Work Location: In person
