Consilio is recruiting for a prestigious global law firm seeking to hire a Legal Administrative Assistant in their LA (Century City) office. This is a hybrid role working 4-days a week in office and the firm is open to hiring a junior level candidate. May 2025 grads will be considered though they **MUST have previous law firm internship or legal administrative experience.**
The firm offers a competitive benefits package, and the firm works on sophisticated commercial litigation and transactional matters!
Responsibilities:
- Provides high-level secretarial and administrative support in a team environment to a group of lawyers as required.
- Coordinates and maintains effective office procedures and efficient work flow; complies with policies and procedures set by Firm; establishes and maintains harmonious working relationships with supervisors, co-workers, clients, etc.
- Handles scheduling and travel arrangements.
- Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursements; maintains calendar and due dates for lawyers as required.
- Organizes and coordinates flow of information.
- Sorts, reads and annotates incoming mail and documents as required.
- Attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups.
- Answers phones and directs callers to appropriate persons as circumstances warrant.
- Receives and assists visitors.
- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources.
- Prepares communications outlines by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy.
- Correlates and edits materials submitted. by others.
- Organizes material that may be presented to lawyers in draft format.
- Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
- Prepares draft pleading such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys.
- Prepares motion binders and special working binders.
- Coordinates multi-document filings in both state and federal courts, including E-filings.
- Establishes and maintains filing and records, in both hard copy and electronic formats.
- Files information in a timely manner.
- Retrieves information from files as requested. Sends files to storage on a periodic basis.
- Updates subscription books as required.
- Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
- Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
- Creates and maintains up-to-date desk manual on specific instructions and responsibilities for the secretarial team.
- Takes action authorized by Lawyer and Director of Administration using initiative and good judgement in handling matters.
- Notifies Director of Administration about availability to assist with overflow work. Timely and regular attendance.
- Performs other duties as assigned.
- Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.
