Job no: 533099
Work type: Hourly Wage/Part-Time
Senior management: Vice Pres-Outreach & Intrntl Affrs
Department: Global Strategic Services
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Legal / Compliance

Job Description

Serve as a part-time Office Assistant for the Global Strategic Services organization, a unit within Outreach and International Affairs (OIA), that supports Virginia Tech’s recruitment of top global faculty and researchers, in a fast paced, growth-oriented office environment. This is a part-time, 28 hour per week position. Must work 4 to 5 days per week. Job responsibilities include providing coordination of immigration case filings, database management, administrative and fiscal support for the unit, as well as assisting with planning and logistics for international and domestic guest visits to campus. The person in this position will utilize appropriate automated systems and databases to upload, enter and coordinate immigration case paperwork. Fiscal responsibilities include monthly reconciliations, procurement, and fixed asset coordination. This position also provides back-up support for administrative duties in the OIA suite.
The successful candidate will routinely interact with the public, VT colleagues, regional and international guests, and project a professional and service-oriented image for the office. Must be comfortable working in a fast-paced, dynamic environment. A positive and courteous presence and strong communication skills are critical.

Required Qualifications

Prior experience with program coordination
Prior experience with student visa coordination
Prior administrative and fiscal experience
Demonstrated database experience
Ability to organize and clearly present information
Proficiency in Microsoft Word, PowerPoint and Excel software
Customer service experience
Demonstrated ability to prioritize multiple job duties
Excellent interpersonal and communication skills and cultural sensitivity

Preferred Qualifications

Experience in event planning
Experience with university related systems such as VT Banner; procurement systems (HokieMart)
Experience in state and/or higher education
Experience working in a law or university international office handling immigration cases or a compliance driven office setting

Pay Band

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Commensurate with experience

Hours per week

Review Date

Begin review May 9, 2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Kathy Hager at kdsealander70@vt.eduduring regular business hours at least 10 business days prior to the event.

Advertised: May 1, 2025
Applications close:

Virginia Tech

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