Description

Title: Immigration Specialist
Position Number: 0077426
Hiring Unit: OFFICE OF THE PROVOST, OFFICE OF GLOBAL ENGAGEMENT, INTERNATIONAL STUDENT SERVICES
Location: UH at Manoa
Date Posted: March 2, 2026
Closing Date: March 31, 2026
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent

Duties and Responsibilities
1. *Serve as a Designated School Official for the F-1 student visa program and an Alternate Responsible Officer for the J-1 Exchange Visitor Program.
2. *Serve as a resource for department requests for visa document services.
3. *Create SEVIS records and visa documents utilizing University and SEVIS databases.
4. *Review visa documents for completeness and accuracy and ensure compliance with SEVIS regulations and University policy.
5. *Coordinate preparation of SEVIS student records for initial activation and SEVIS-status reporting at the beginning of each semester within SEVIS reporting deadlines.
6. *Monitor changes to student records via regular data audits to identify discrepancies, and to ensure data is updated and consistent across multiple databases.
7. *Identify students with loss of SEVIS status, and report to ISS advisers for follow-up.
8. *Monitor J-1 Exchange Visitor students for compliance with health insurance requirements and on-campus employment authorization.
9. *Certify student visa status for travel and employment purposes.
10. *Keep abreast of current University policies and procedures and U.S. immigration laws, regulations, and procedures affecting SEVIS and the Exchange Visitor Program.
11. *Assist in the organization of and preparation for orientation, visa clearance, programs and events.
12. *Ensure that all regulatory and procedural communication materials on the ISS website remain consistent and up-to-date.
13. Assist ISS advising staff with special projects.
14. Other duties as assigned

Denotes Essential Function

Minimum Qualifications
1. Possession of a baccalaureate degree in Arts and Humanities, Social Science, Science, Education, Higher Education Administration, and Business Administration or related field and one (1) year) of progressively responsible professional experience with responsibilities for processing immigration documents, advising on immigration issues, and /or related functions; or equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of immigration services demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with immigration services.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of immigration services.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing, spreadsheet, and presentation software, and video communication platforms (i.e. Zoom).
8. U.S. citizenship or lawful permanent residence (required by federal regulations for certification as a Designated School Official or Alternate Responsible Officer for the Exchange Visitor Program).
9. Clearance of a Criminal History Background Check to comply with Code of Federal Regulations required for employees functioning as an Alternate Responsible Officer for the J-1 Exchange Visitor Program is a condition of employment and continued employment.
10. Attention to detail and ability to prioritize, organize and handle a variety of tasks.

Desirable Qualifications
1. Experience serving as a Designated School Official (DSO) and/or Alternate Responsible Officer (ARO) in an academic or university environment.
2. Experience with Banner, Ellucian, STAR, and/or Student and Exchange Visitor Information System (SEVIS) databases.
3. Experience with Google docs, multimedia platforms, website management, and publishing software.
4. Knowledge of relevant University of Hawaii at Manoa policies and procedures.

To Apply
Note: If you have not applied for a position before using NeoGov, you will need to create an account.

. Applicants must submit the following:
1. Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three (3) professional references; and
4. Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course- by- course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed. Please DO NOT include any self-identifying photos, REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.

Inquiries: Karen Michael Mikel, 808-956-8613 kmikel@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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