Job title: Contract Administrator

Job location: Tallahassee Florida, 100% onsite.

Candidate preference: Local to Tallahassee region.

Job Overview:

We are seeking a highly organized and detail-oriented Contract Management Consultant to support the Contract Management team in overseeing and managing IBM and IV&V contracts for a large-scale government IT project. The consultant will play a critical role in ensuring contract deliverables, monitoring compliance, and supporting financial and documentation processes in alignment with agency procedures and Florida law.

Key Responsibilities:

Contract Deliverable Review and Acceptance
Manage and document the deliverable review and acceptance process in compliance with contract terms and agency standards.
Assist with reviewing and verifying invoices and related documentation for completeness and accuracy.
Coordinate approvals and maintain records in the Florida Contract Payment System.

Contract Monitoring

Support the development and execution of contract management methods for tracking vendor adherence to schedules and project plans.
Maintain documentation to monitor and report on contract compliance, financial performance, and budget data.

Contract-Related Meetings

Schedule, coordinate, and facilitate meetings related to contract performance and deliverables.
Prepare agendas, meeting summaries, and supporting materials.

Consultation and Collaboration

Work closely with the Contract Manager to review planning, project needs, and contract changes.
Assist in managing change orders, expenditures, and budget-related contract activities.

Documentation and File Maintenance

Organize and maintain comprehensive contract files, including records related to deliverables, monitoring reports, amendments, expenditures, and more.

Additional Responsibilities

Perform other related project and administrative duties as assigned.

Required Qualifications

:Minimum of 4 years of experience in contract management or finance.
Minimum of 3 years reviewing invoices and related documentation.
At least 2 years monitoring vendor performance and documenting compliance.
At least 2 years of experience organizing and maintaining detailed contract files.

Preferred Qualifications:

Experience with Florida’s contract payment system, MyFloridaMarketPlace (MFMP) Ariba On Demand (AOD).
Familiarity with Florida laws regarding prompt payment, deliverable acceptance, and contract monitoring.
Experience with IT project deliverable review and acceptance.

Knowledge, Skills & Abilities:

Strong knowledge of deliverable acceptance and contract compliance monitoring.
Proficient in planning and conducting meetings, preparing agendas, and producing reports.
Ability to review and analyze deliverables and apply contract criteria effectively.
Excellent organizational skills with the ability to manage multiple work assignments.
Proficient in Microsoft Word, Excel, PowerPoint, and other productivity tools.
Research, problem-solving, and structured methodology skills are essential.

Education:Bachelor’s degree in Business Administration, Finance, Accounting, or related field OR equivalent work experience.

If interested, please apply with resume.

Red Sun Technology

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Contract Administrator