Payrate: $30.00 - $35.00/Hour

Summary:
The Client is looking for an Office & Events Coordinator to add to our team who can assist with building a thriving community while delivering impactful business experiences for our exciting new office.
The coordinator position, reporting to Global Corporate Services Team, is responsible for partnering with the Director of Corporate Services for the delivery of workplace services, facilities maintenance activities, and the overall functionality of the client office. This role is also in charge of all event/meeting logistics.

Essential Functions:

Responsible for the activities of outsourced vendors in the delivery of all required workplace services. This includes but is not limited to overseeing all maintenance services such as janitorial, specialty cleaning, kitchen, food & beverage services, and various vendors.
Establish maintenance contracts to ensure such services are performed at the contracted time, term and conditions. Ensure established service levels are met or exceeded while keeping in mind the needs of client staff.
Communicate and partner as needed with landlord/property management.
Provide general and overall facilities services, including continuous monitoring of office/facility.
Address client inquiries/requests/concerns ensuring timely, quality resolution, service delivery, and customer satisfaction.
Partner with Facility Management for effective facilities and space planning programs for the office.
Partner and collaborate with cross functional organizations and stakeholders to deliver on the support objectives of the Global Corporate Services Team.
Responsible for all event logistics and setups.
Responsible for invoice tracking.
Responsible new vendor set up, obtaining proposals, RFP’s and contract preparations.
Responsible for ordering all supplies and consumables (snacks, beverages)
Responsible for all NY staff assignments in Nuvolo.
Assist with floorplans and updates.
Assist in annual budget preparation and tracking monthly opex actuals
General knowledge and back up assistance in FM systems (Nuvolo, Ask Facilities, Condeco, Concur Expense, and Ariba.
Perform other related duties, as needed by Facilities Manager and Corporate Services team.

Preferred Qualifications:

Strong and highly effective verbal and written communication skills
Ability to work in a fluid environment where assignments change daily and are time sensitive
Ability to work under pressure
Experience in space planning
Strong computer skills with working knowledge of Microsoft office products
Procurement processes
3- 4 years of professional or corporate experience

Pay Transparency: The typical base pay for this role across the U.S. is: $30.00 - $35.00 per hour. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.

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Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions. By applying to this position, you agree to Aditi’s use of AI technology including calls from an AI Voice Recruiter.

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Office and Events Coordinator